The Executive Assistant will provide superior administrative support for the Vice President. Qualified candidates should be enthusiastic, detail-oriented individuals with excellent communication and organizational skills as well as good follow-through and administrative abilities. Candidates should also be able to assess priorities and multi-task with minimal supervision.
Specific Responsibilities :
Perform various administrative duties and designated administrative functions for Vice-President.
Arranges and coordinates all business travel.
Prepare and submit expense reports according to company policy
Create Excel spreadsheets to be used for financial planning or analysis.
Create and maintain excel spreadsheets used for planning and tracking Vacation/ Absence/LOA for the group. (Payroll Status Forms, etc.)
Maintain performance review due dates, send reminder notices to those with reporting responsibilities.
Ensure strict confidentiality with all records, documents and related information pertaining to high level plans and decisions affecting Company operations.
Exercise judgment and makes decisions within the scope of authority
Collaborate with various staff and departments in preparing special projects.
Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Previous exposure to office procedures such as scheduling, filing and sorting
Excellent verbal and written communication skills
Must be able to work in a fast-paced environment with the ability to multi-task
Highly developed interpersonal skills, with demonstrated ability to work effectively with all levels
Previous Executive Assistant experience preferred
Experience in the Consumer Packaged Goods Industry a plus
High School diploma required; Bachelors degree preferred
Dealing with Ambiguity
Managing Through Systems
Managing and Measuring Work
Integrity and Trust
Daymon - 22 months ago