Executive Assistant I
The PrivateBank 4,789 reviews - St. Louis, MO

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PrivateBancorp, Inc. through its subsidiaries, delivers customized business and personal financial services to middle-market companies, as well as business owners, executives, entrepreneurs and families in all of the markets and communities we serve. We provide a comprehensive benefit package including paid vacation and holidays, 401(k) with employer match, insurance and EAP. Please visit our web site www.theprivatebank.com to learn more about The PrivateBank and Trust Company and PrivateBancorp, Inc. listed on NASDAQ PVTB. Equal Opportunity Employer, m/f/d/v.

Responsibilities:

The primary responsibilities include office manager, facility security, commercial loan administration and retail client teller transaction (non-cash) services. This position is located at the front of the Brentwood Branch. In addition to daily administrative support responsibilities, this position greets and directs all clients and visitors to the proper department. This work location is also the central security station for the branch, providing camera monitoring at all teller, entrance and drive-up areas. In addition, the individual answers the main line for Brentwood and direct/filter calls to the proper person or department.

There are many duties related to this position that are critical to our staff and clients. This is the front line and first face of our office. There are approximately 60 PrivateBank associates at the Brentwood location in which this Executive Assistant directly and indirectly assists in one way or another.

This position greets and directs all clients and visitors to the proper department. This individual plays a key role in the security of the retail branch, monitoring both incoming traffic as well as security camera activity at vital bank entry/cash transaction locations.

Answers the main line for the Brentwood location and directs/filters calls to the proper person.

This position will process daily loan payments and handles non-cash teller transactions. Administrative duties include completion of monthly expense reports and accounts payable for 12 officers across all LOBs in the office.

Responsible for ordering office supplies for all LOBs operating in the Brentwood location.

Prepare all outgoing mail and UPS packages. In addition, distribute all mail and incoming UPS packages. Handle all courier packages.

Prepare daily courier shipment to Chesterfield.

Handle closed account reporting.

Assist with maintaining and updating the St. Louis DR plan for resuming normal operations for both the Brentwood and Chesterfield locations.

Support all LOB’s with mailers and projects.

Back-up support for Loan Administrative Assistants.

Support Loan Officers with HELOC closings.

Qualifications:

Minimum 2 years experience in a bank or financial institution preferred.

A self-starter who thrives in a fast paced environment and able to multi-task.

Well-organized and detail oriented.

Excellent verbal and written communication skills to work with clients and bank associates.

Professionalism and friendliness are essential.

Skilled in the use of computer software including proficiency in Word and Excel.

Ability to maintain the highest level of confidentiality.

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