Executive Assistant
(mt) Media Temple - Culver City, CA

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(mt) Media Temple is searching for an Executive Assistant to provide superior administrative support for a C-level Executive. This individual must be poised and professional as well as have experience supporting high-level executive(s). This person must also be able to handle sensitive, confidential information with absolute discretion. To be considered for this position, you must prove that you are a critical thinker, pay close attention to details, be a self-starter who can thrive with little supervision, possess a “Can Do” attitude, and have the ability to consistently meet or exceed high expectations in a challenging, variable-paced office environment.

Responsibilities include but are not limited to:
  • Manage a complex calendar; proactively identify and resolve scheduling conflicts, prioritize meetings to ensure efficient use and preferred allocation of Executive’s time
  • Coordinate complex and frequently changing domestic and international travel arrangements, including itineraries and agendas, directions, transportation and lodging
  • Maintain an accurate, up-to-date contact database
  • Directly handle email and phone communications on behalf of the Executive when appropriate including but not limited to screening calls of a sensitive nature in a professional and courteous manner
  • Handle personal tasks for the Executive such as personal travel, personal errands and special projects
  • Greet and receive visitors
  • Provide administrative support to other members of the professional staff as needed
  • Perform various administrative duties
  • Prepare expense reports
  • Organize and maintain both digital and paper file systems

The ideal candidate will possess:
  • A four-year college degree
  • Minimum of 5 years of executive assistant experience with at least 3 years serving as the “right arm” for a senior-level executive
  • Expertise in Microsoft Office Suite (Word, Excel, PowerPoint), Google Apps, Mac, iPhone, iPad
In order for the Executive Assistant to be successful in this position, he or she must exhibit the following:
  • Be a dependable self-starter with a strong work ethic
  • Proficient in PowerPoint, Keynote and Word
  • Exceptional interpersonal and communication skills
  • Highly organized, excellent attention to detail, and compulsive at project follow-through
  • Flexible, multitasking, able to handle a wide variety of tasks
  • Ability to work independently and anticipate needs
FLSA: Exempt