Executive Assistant
A C Nielsen - California

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We are looking for an
experienced Executive Assistant to support the Managing Director of Studio
Neuro, Nielsen’s neuro-powered creative design services and consulting team.

This person must be exceedingly well-organized,
flexible, resourceful, have a team-oriented attitude, be able to work
independently with little or no supervision, and enjoy the administrative
challenges of supporting a senior executive.

The ability to interact
with Nielsen staff and clients at all levels, in a fast-paced environment,
under pressure, remaining flexible, proactive, resourceful and efficient, with
a high level of professionalism and confidentiality is crucial to this role.
Strong communication skills and the ability to communicate comfortably,
efficiently, and effectively with high-level internal Nielsen and external
client executives in all forms (phone, email, and in-person) are necessary to
succeed in this position. This person must maintain a professional, pro-active,
positive, client-service oriented approach to communicating with high level
clients, internal senior management, and all company personnel. Utilizing
strong decision making ability and attention to detail is essential.

Responsibilities:
Maintain calendars and manage all travel and meeting arrangements
for the Managing Director

Prepare/submit expense reports and invoices as needed

Manage and track all departmental expenses

Plan and schedule onsite and offsite
meetings. This includes securing equipment, handling catering,
booking hotel and travel, and handling transportation

Set up internal team and client conference calls as
needed

Anticipate and prepare materials needed by the
executive for meetings, correspondence, appointments, etc.

Interface closely, professionally, and productively
with key individuals within Nielsen and different client organizations

Establish and maintain systems for tracking deliverables,
timetables, and progress on client-related and internal Nielsen/Studio
Neuro projects

Prepare special reports, summaries of meetings/conference
calls, or replies to inquiries, proactively gathering and assimilating relevant
information from a variety of sources

Make independent decisions regarding planning,
organizing, and scheduling work for self and others

Support other senior level team members as required

Other miscellaneous administrative duties as required

Qualifications

Excellent task management skills, especially including
the coordination of complex domestic and international travel and meeting
logistics that incur frequent and urgent alterations due to fast-changing
business conditions and schedules

Ability to work regularly and effectively with Nielsen associates
and client executives across international time zones in multiple
locations

Flexibility in terms of accommodating work hours called
for in the course of Studio Neuro’s projects with clients outside U.S. borders,
including after-hours and weekends

Strong knowledge of MS Office Word, Excel, and Outlook.
PowerPoint skills highly desirable

Ability to manage multiple projects on different
timetables simultaneously

Significant support experience for a senior
executive(s) in a professional services, sales, or marketing
environment

Must have experience managing confidential, business
sensitive information

Maintain a professional, client-services approach to
communicating with high level clients, Nielsen internal senior management
and all company personnel, and other external executives/organizations

Job

:

Regular

Primary Location

:

North America-US-California

Schedule

:

Full-time

Shift

:

Day

A C Nielsen - 18 months ago - save job - copy to clipboard
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