Executive Assistant
AECOM - Springfield, VA

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Coordinate and manage the business affairs of and provide full administrative support to the Group Chief Executive, CFO and p lans & directs the activities, coordination and management of various administrative activities.

  • Performs secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure on behalf of the Executive Office.
  • Liaise effectively with Senior Executives and external contacts on behalf of the leadership team.
  • Meeting coordination and minute taking including research, preparation and dissemination of relevant information to stakeholders in advance of and following meetings; agendas, speeches, reports, minutes etc.
  • Assist with management of correspondence, by prioritizing incoming mail and emails; initiating action, responding to general correspondence and flagging urgent matters.
  • Answering, screening, directing and resolving all phone calls and enquires.
  • Organize and coordinate travel requests as required.
  • Assists the CEO& CFO on their logistics when on travel and provide administrative support as and when required.
  • Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures in the VP’s office.
  • Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
  • Prepares expenses.
  • Compiles information and maintains complex databases for tracking information for reporting purposes and documentation archiving.
  • Management of the day-to-day operation of the office space.
  • Perform other related duties as required
  • Bachelors Degree with major coursework in business administration, public administration
  • Ability to maintain confidentiality
  • Competence in use of the Microsoft Office Suite; Word, Excel, PowerPoint and Access at an advanced level
  • Advanced typing skills
  • Ability to work with minimal supervision
  • Previous supervisory experience
  • Strong verbal and written communication skills
  • Ability to collate information accurately
  • Excellent leadership skills
  • Exceptional attention to detail
  • Effective time management skills with an ability to manage multiple tasks and competing priorities
  • Ability to establish and maintain effective relationships
  • Must know how to deal with a variety of individuals in person and over the telephone
  • Ability to solve problems and make decisions
What We Offer AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

AECOM - 23 months ago - save job - copy to clipboard - block
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About this company
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AECOM Technology means never having to say Architecture, Engineering, Consulting, Operations, and Maintenance. One of the world's leading...