Executive Assistant
AECOM 1,670 reviews - Springfield, VA

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Coordinate and manage the business affairs of and provide full administrative support to the Group Chief Executive, CFO and p lans & directs the activities, coordination and management of various administrative activities.

  • Performs secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure on behalf of the Executive Office.
  • Liaise effectively with Senior Executives and external contacts on behalf of the leadership team.
  • Meeting coordination and minute taking including research, preparation and dissemination of relevant information to stakeholders in advance of and following meetings; agendas, speeches, reports, minutes etc.
  • Assist with management of correspondence, by prioritizing incoming mail and emails; initiating action, responding to general correspondence and flagging urgent matters.
  • Answering, screening, directing and resolving all phone calls and enquires.
  • Organize and coordinate travel requests as required.
  • Assists the CEO& CFO on their logistics when on travel and provide administrative support as and when required.
  • Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures in the VP’s office.
  • Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
  • Prepares expenses.
  • Compiles information and maintains complex databases for tracking information for reporting purposes and documentation archiving.
  • Management of the day-to-day operation of the office space.
  • Perform other related duties as required
  • Bachelors Degree with major coursework in business administration, public administration
  • Ability to maintain confidentiality
  • Competence in use of the Microsoft Office Suite; Word, Excel, PowerPoint and Access at an advanced level
  • Advanced typing skills
  • Ability to work with minimal supervision
  • Previous supervisory experience
  • Strong verbal and written communication skills
  • Ability to collate information accurately
  • Excellent leadership skills
  • Exceptional attention to detail
  • Effective time management skills with an ability to manage multiple tasks and competing priorities
  • Ability to establish and maintain effective relationships
  • Must know how to deal with a variety of individuals in person and over the telephone
  • Ability to solve problems and make decisions
What We Offer AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

About this company
1,670 reviews
Names change, but people always need to build offices, factories, and process facilities. AAC Designer Builders, which does business as...