Executive Assistant
American International Group - Dallas, TX

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Provide administrative support to the Regional President which includes but not limited to:
Maintain the Executive area, handle all incoming calls, make sure there is phone coverage for the RP at all times
Manage calendars, expenses, travel, etc.
Plan meetings (i.e., reserving conference rooms, ensuring space, equipment, catering)
Create/edit PowerPoint Presentations
Order office supplies
General office/team support (e.g., printer maintenance, etc.)
Assist with escalation of computer/blackberry issues
Processing/reconciling all invoices (e.g., using the Ariba & SAP system)
Manage documents requiring signatures
Create ad-hoc reports for the RP as necessary
Create, edit & update multiple weekly, monthly, and quarterly reports
Oversee the regional expense budget and marketing events, tickets, sponsorships, & donations

Position Requirements

3-5 years experience as an Executive Assistant
Strong anticipation skills and forward thinking
Excellent communication skills. Able to interact at all levels with internal and external personnel, specifically
top Executives from Home Office and Brokerage firms.
Deadline/Task orientated – Sense of Urgency
High energy
Proactive, requiring little direction, takes responsibility
Detail orientated
Organized and structured
Strong follow-up skills
Team orientated (working with department and other Administrative Assistants)
Confidentiality
Comfortable in ambiguity and a fast paced and ever changing environment
Proficient in Microsoft office suite- Word, Excel, PowerPoint, Project and Outlook

American International Group - 2 years ago - save job
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ABOUT US: AIG is a leading international insurance organization serving customers in 130+ countries. AIG companies serve commercial,...