Executive Assistant
Ameritox - Baltimore, MD

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COMPANY BACKGROUND

Ameritox is the nation's leader in Pain Medication Monitoring Solutions®, offering specialized laboratory testing and reporting services. Ameritox's expertise and innovative science provide physicians with insights and support to enhance and optimize the care of chronic pain patients. Ameritox offers the most thorough pain medication monitoring lab process – Rx Guardian(SM) – with Rx Guardian CD(SM ), the only pain medication monitoring process with a proprietary normalization algorithm and a reference database of pain patients clinically assessed for adherence. Patient results are compared against this database, helping physicians assess whether patients are taking their pain medications correctly. Monitoring through prescription drug testing helps physicians make more informed clinical decisions and manage the risks and complexities associated with prescribing pain medications. Ameritox is headquartered in Baltimore, Md. with laboratory facilities in Midland, Texas and Greensboro, N.C. Ameritox can be found online at www.ameritox.com , on Twitter @Ameritox , on Facebook at facebook.com/ameritox , and on YouTube at www.youtube.com/ameritox

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Provides administrative support to Executives and department personnel
  • Helps to manage Executive’s schedule. Schedules appointments and maintains calendar
  • Schedules and organizes meetings, travel, and department activities for department team members
  • Creates visual presentations for Executives and team members
Handles department inquiries or redirects to appropriate resource

Maintains databases and files. Updates and maintains contact lists

Provides logistical and administrative support for various training activities

Serves as project manager for special projects

PROFESSIONAL QUALIFICATIONS

The ideal candidate will be an energetic professional with previous experience in a customer-focused, administrative position. The Executive Assistant must be an excellent communicator, possess excellent interpersonal skills, and be a supportive team player. He/she must be a creative, resourceful thinker who can provide professional, administrative support to the department and Company. Specifically, this individual must possess the following characteristics:

Excellent problem-solving skills; ability to prioritize and anticipate needs

Demonstrated ability to provide excellent customer service in a fast-paced, decentralized organization

Strong verbal and written communication ability

Excellent attention to detail, organizational and time management skills

Flexibility and adaptability; able to shift attention and focus to different priorities

Strong working knowledge of Microsoft Office, MSWord, Excel, PowerPoint

Ability to keep confidential information private and handle sensitive situations; position requires poise, tact and diplomacy.

EDUCATION

High School diploma or GED, and 2 or more years of administrative assistant experience, or equivalent combination of education and experience.

OTHER REQUIRED SKILLS

Language : Ability to read, analyze, and interpret documents, procedures, operating manuals or governmental regulations. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical : Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability : Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer : To perform this job successfully, an individual should have knowledge of and be capable of performing PC applications including MS Word, Excel, PowerPoint.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is occasionally exposed to moving mechanical parts; fumes or airborne particles and toxic or caustic chemicals. The noise level in the work environment is usually moderate.

Ameritox - 21 months ago - save job - block
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