Executive Assistant
Ann Taylor 891 reviews - Times Square, NY

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§ Manage and maintain phone and Outlook calendar

§ Handling of high level, confidential information in a professional manner

§ Maintaining department forms and information
      • Team Organizational Charts
      • Emergency Contact List
      • Distribution Lists
§ Managing approval process for new job requisitions
      • SAP – Creating Requisitions & PO’s for temporary employees/consultants
§ Coordinating meetings and special events as necessary

§ Town Hall

§ Team events

§ Manage all catering requests for E-commerce

§ Coordinate all room set-up for key meetings
      • Point person for maintenance & conference room booking
§ Handle and create presentations (PowerPoint, Excel, Word, etc.)

§ Team Liaison between IT, Facilities teams & Café.
· Facilities point person for the 14 th floor – handle floor plan changes, coordination of moves & new hire set ups
§ Manage, review and code expense reports
      • EVP expenses
      • Assist / review VP & team expenses
      • Manage corporate card
      • Purchase conference passes for the team, event purchases and/or other supplies
§ Travel arrangements
      • Mainly for EVP, but always assist the team and leadership with car/hotel reservations and travel information.
§ Order supplies
      • In charge of all the magazines subscriptions for the 14 th floor as well as the creative teams under e-commerce
      • Business cards
      • Any other materials
§ Special Projects as assigned
Qualified candidates will have a minimum of two years of administrative experience for a

senior level executive

§ Approaches each day with a proactive verses reactive mind set

§ Skilled at managing multiple conflicting priorities while offering outstanding client service

§ Has the ability to prioritize and re-prioritize multiple times daily

§ Exhibit a professional and positive demeanor

§ Demonstrate excellent verbal, written and word processing skills

§ Possesses the ability to liaise cross functionally

§ Highly proficient in Microsoft Office

§ Excellent telephone etiquette

§ Advanced ability to organize

§ Tact and good judgment in confidential situations and proven experience interacting with senior management

§ Strong sense of service and passion for ANN INC.

Job E-Commerce

About this company
891 reviews
ANN INC. (NYSE: ANN) At ANN INC., WE GET WOMEN. Real women live ever more complicated lives. They juggle more activities, play more roles...