provides a wide variety of administrative and staff support services to an organizational unit. Assists in budget preparation and control activities. Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the Company regarding administrative issues related to purchasing, personnel, facilities and operations. May screen and interview job applicants and orient new employees.
All areas of responsibility listed below are essential to the satisfactory performance of this position by any/all incumbents, with reasonable accommodation, if necessary. Any non-essential functions are assumed to be other related duties as assigned.
Manage calendars and arrange meetings and conference calls.
Coordinate business and personal travel. Track member miles and subscriptions.
Process expense reports and reconcile corporate card statements.
Follow up on internal and external department requests.
Work closely with other Executive Administrators within the firm.
Manage confidential communications/files.
Anticipate future needs and deadlines.
Draft and edit correspondence, spreadsheets, graphs and presentation material.
Order supplies, coordinate special events, and act as liaison with other departments within the firm.
Commitment to Company’s core values and guiding principles.
Bachelor’s Degree in Business Management or Business Administration preferred.
Minimum of four to six (4-6) years’ executive assistant experience supporting executives.
Proficient level in Microsoft Office products.
Professional and exceptional communication skills for interaction with senior management, colleagues and clients.
Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills.
Ability to work independently on assigned tasks as well as to accept direction on given assignments.
Possession of strong organizational skills and ability to prioritize competing needs.
Professional behavior and strong problem-solving capabilities.
Able to work collectively with the administrative team.
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