Executive Assistant
BAE Systems - McLean, VA

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  • provide oversight for the daily activities of the office including performance direction of, if assigned, one or more administrative assistants
  • Manage calendars, phone/email, travel and contacts (both internal and external) using Lotus Notes, Microsoft Outlook, or any other system determined necessary by the Government, the internal conference room scheduler, and the Agency's Visitor Access Request system
  • review all incoming correspondence and monitor Lotus Notes for items requiring immediate attention or action
  • collect or prepare materials for use in meetings / discussions
  • compose correspondence, monitor internal/external communications, address communications in an expeditious manner and bring critical issues to the sponsor being supported
  • schedule meetings, coordinate video teleconferences and conference calls
  • Create / Format documents, spreadsheets, databases and presentations
  • schedule, maintain, and track travel and budgets
Required Education:
8+ Years with HS or 5+ Years with AA or 2+ Years with BS Required Experience:

Required Skills:
  • 5 years experience as an Executive Assistant or senior Executive Assistant providing support to administrative operations - Knowledge of administrative and clerical functions, processes, practices and procedures to perform administrative and clerical support duties, but not limited to office automation support, office procedures, filing systems, correspondence and mail processes and procedures and travel. Preferred Skills:
  • relevant work experience in Human Resource Management, if applicable - Analytic ability to evaluate HR data, resolve inconsistencies, and propose innovative solutions to challenging problems, if applicable - ability to learn and research Agency regulations, policies and procedures

About this company
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BAE Systems is the premier trans-Atlantic defense and aerospace company, delivering a full range of products and services for air, land and...