Executive Assistant
Beam Global Spirits & Wine, Inc. - Deerfield, IL

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Executive Assistant - ADM1011
      POSITION SUMMARY:
          Provide full administrative, organizational and clerical support to both the Senior Vice President, Global Operations and Supply chain and the Vice President, Global Manufacturing. Position requires a person who can prepare and handle sensitive and confidential information with maximum discretion and diplomacy. Position also requires a person with considerable initiative, independent judgment, a capability to manage multiple priorities and a highly developed customer service orientation. DUTIES AND RESPONSIBILITIES: Performs a wide variety of administrative duties such as: securing transportation and hotel reservations, contacting other offices and persons to arrange meetings and secure information, developing and maintaining a current filing system and processing a large volume of correspondence. Schedule and accept meetings and conference calls on the executive’s behalf; coordinate and accurately maintain their calendars, updating continually to ensure that all meetings, calls and commitments are current. Manage all aspects of travel arrangements, coordinating closely with the travel department/Concur, as needed. Previews incoming requests and responds to the more routine ones, Plan on/offsite meetings as required. Follow through with all details of meetings. Travel to offsite meetings as requested. Perform related duties as assigned which include, but is not limited to; budget preparation, review expense reports submitted by their direct reports for approval, for accuracy and completeness; processing check requests; preparing purchase requisitions and ordering products and services; managing and reconciling the department’s VISA purchasing card; maintaining department files and ordering department office supplies. Qualifications PREFERRED QUALIFICATIONS: High school graduate required. Bachelor’s degree or business school courses preferred but not required. Must have a minimum of 3 years of previous experience supporting an executive; a thorough knowledge of administrative procedures; strong verbal communications skills; excellent grammar, and other business English and written/composition skills; topnotch computer experience, including Microsoft Office Suite and Outlook. Must have great attention to detail; unquestioned capability to maintain confidentiality; a demonstrated ability to effectively interact at all organizational levels; an intense customer service and people orientation, and a demonstrated team player. Job - Administration Primary Location - USA-Illinois-Deerfield Organization - Beam Global CEO Schedule - Full-time

          Beam Global Spirits & Wine, Inc. - 16 months ago - save job - block
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          About this company
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          About Beam As one of the world’s leading premium spirits companies, Beam is Crafting the Spirits that Stir the World. Consumers from...