Executive Assistant
Becton Dickinson - San Jose, CA

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Responsible for providing analytical and specialized administrative support to Leadership Team members. Works on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations. Will act independently to determine new methods and procedures on assignments. May provide guidance to other non-exempt personnel. Uses ability as an office administrator to contribute to the development of concepts and techniques, and to complete tasks in creative and effective ways.

DUTIES AND RESPONSIBILITIES

Effectively use Microsoft office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing complex financial, statistical, technical, or legal terminology.

Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants.

Communicate and handle incoming and outgoing department communications on behalf of the Leadership Team.

Establish and maintain files and confidential records, including those related to personnel, financial budgets and /or legal and proprietary information.

Coordinate large scale and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.

Make complex domestic and international travel arrangements utilizing judgment to effectively manage cost and assure management needs are considered. Prepare extensive travel itineraries and expense reports.

Coordinate various office support services, including purchasing and facilities management.

Perform other related duties and assignments as required.

Qualifications

REQUIREMENTS

A high school diploma/GED

A minimum of six years of administrative assistant experience

At least two years supporting an executive level manager

ASSETS

Expertise in Microsoft applications (Word, PowerPoint, Excel), Lotus Notes experience preferred

Prior experience supporting upper level management

Effective organizational, planning, and interpersonal skills

Effective written and oral communication skills

Demonstrated ability to maintain a high degree of confidentiality of written and verbal information

Must be customer service oriented with the ability to anticipate future needs

Strong organizational and communication skills; attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment

Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events

Job

Executive Assistant

Primary Location

US-California-San Jose

Shift

First Shift / Day Job

Relocation Available

No

Becton Dickinson - 20 months ago - save job - copy to clipboard - block
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