Responsible for providing analytical and specialized administrative support to Leadership Team members. Works on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations. Will act independently to determine new methods and procedures on assignments. May provide guidance to other non-exempt personnel. Uses ability as an office administrator to contribute to the development of concepts and techniques, and to complete tasks in creative and effective ways.
DUTIES AND RESPONSIBILITIES
Effectively use Microsoft office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing complex financial, statistical, technical, or legal terminology.
Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants.
Communicate and handle incoming and outgoing department communications on behalf of the Leadership Team.
Establish and maintain files and confidential records, including those related to personnel, financial budgets and /or legal and proprietary information.
Coordinate large scale and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.
Make complex domestic and international travel arrangements utilizing judgment to effectively manage cost and assure management needs are considered. Prepare extensive travel itineraries and expense reports.
Coordinate various office support services, including purchasing and facilities management.
Perform other related duties and assignments as required.
A high school diploma/GED
A minimum of six years of administrative assistant experience
At least two years supporting an executive level manager
Expertise in Microsoft applications (Word, PowerPoint, Excel), Lotus Notes experience preferred
Prior experience supporting upper level management
Effective organizational, planning, and interpersonal skills
Effective written and oral communication skills
Demonstrated ability to maintain a high degree of confidentiality of written and verbal information
Must be customer service oriented with the ability to anticipate future needs
Strong organizational and communication skills; attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment
Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events
First Shift / Day Job