Executive Assistant
Catalent Pharma Solutions - Somerset, NJ
Catalent Pharma Solutions (a Blackstone Group company) is a leading Drug Development, Advanced Delivery Technology and Supply partner to the global pharmaceutical industry. A Fortune 1000 company, with over 20 locations on 5 continents, we partner with 90 out of the top 100 pharmaceutical companies and 44 of the top 50 biotech firms, as well as thousands of small innovator companies.

The Corporate Executive Assistant handles day-to-day administrative responsibilities including, scheduling meetings, maintaining complex calendars, coordinating extensive travel plans (including international), placing and receiving phone calls and faxes, processing expenses, generating correspondence and maintaining paper and computer files. Interacts with various level contacts inside and outside the company to gather and prepare information relative to the managers functions. Ability to execute professional level tasks with minimal direction is essential. This role is responsible for supporting executives that interact with various Executive Level associates both within and outside the Catalent companies.
III. Specific Activities, and Responsibilities:
  • Performing professional level tasks that are sensitive in nature, requiring independent judgment, initiative and tact
  • Preparing presentations for internal and external audiences, under general direction (but does not facilitate presentations)
  • Strong skills using Outlook and MS Office - PowerPoint, Word and Excel
  • Managing the preparation of presentation materials
  • Scheduling and organizing meetings and conferences (i.e., schedules attendees, conference rooms, catering and clean-up services)
  • Organizing and maintaining necessary confidential files and records
  • Coordinating ordering of office and break room supplies
  • Working independently with only general guidance on a variety of special projects
  • Ad hoc responsibilities

IV. Knowledge Requirements:

Education or Equivalent:
  • High school diploma or equivalent required
  • College degree preferred
Knowledge/Skills Requirements:
  • 12+ years Administrative Assistant experience or 7+ years with degree
  • Ability to be self-motivated, process oriented and customer focused
  • Professional demeanor/ ability to interact with internal/ external customers in a positive and professional manner
  • Ability to evaluate and correct general administrative problems/ exercises good discretion and judgment when solving administrative issues and/ or handling information of a sensitive or confidential nature
  • Strong written and verbal communication skills/ ability to interact effectively with inside/ outside people through correspondence or phone
  • Excellent clerical and typing skills
  • Advanced software skills (PowerPoint, Excel, Word)
  • Team player/ willingness to participate in “task teams” to get projects accomplished
  • Strong interpersonal skills/ ability to be proactive
  • Ability to prioritize and multi-task
  • Ability to pay attention to detail
  • Ability to work under pressure and meet tight time lines
  • Must be willing to work overtime as needed

Catalent Pharma Solutions - 14 months ago - save job - block
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About this company
75 reviews
Catalyst + talent = Catalent. At least, that's the brand Catalent Pharma Solutions is using to try to ensure its customers'...