Charter College is in need of an Executive Assistant to join our team and help us as we inspire our students and provide a unique educational path that will lead to their successful job performance!
The Executive Assistant will assist the President and the Management team in the day-to-day operations of the college. They will be the point of contact for outside vendors, facilities and building maintenance, the main Reno office, etc. They will be responsible for administrative duties such as (but not limited to) the following:
DUTIES AND RESPONSIBILITIES
•Purchase orders – logging, processing and maintaining records, credit applications
•Purchasing – office supplies, copier supplies, paper goods (business cards, stationary, etc), name tags, name plates, awards
•Establishing and maintaining new hire packets
•Obtaining transcripts for new hires
•Reporting and monitoring building/facilities issues, maintaining keys, garage door openers, codes
•Clerical tasks – recording and maintaining minutes for meetings (as needed – i.e., Management meetings, Advisory Council meetings, etc.)
•Events coordination – secure venues for annual luncheon, commencement, advisory council meetings, etc. Send out invitations, receive and track RSVP’s, prepare menus (as needed), make follow up calls for attendance
•Maintain supply of forms (as needed), create new forms as requested (i.e., digital and paper catalogs, etc.)
•Payroll - Collect time sheets, distribute paychecks, scan time sheets for corporate office, work with Corporate HR and Accounting on paycheck accuracy
•Office Equipment maintenance – POC for repairs, supplies
•Miscellaneous clerical tasks – as needed by the President, Associate Director, and Management Team
•Work closely with the Director of Education to prepare education reports, education forms, student evaluations, and to tabulate and report results of all surveys.
•Assist visiting Corporate management staff with various tasks
•Responsible ordering and distributing books, uniforms and supplies for the students and classrooms
•This position will fill in at the front desk as needed
•Administers entrance evaluations as needed
•Protects the confidentiality of information learned by performing the duties of the position.
•Makes a positive contribution to customer satisfaction and constantly strives to improve service to the customer.
•Other duties as assigned
JOB QUALIFICATIONS AND SKILLS
•High proficiency with computers and Microsoft office programs (preferably 2010 version)
•Education – High school diploma or GED equivalent (some college preferred)
•Experience – 3 to 5 years Clerical and/or Administrative background required
•Ability to work with all types of people
•Ability to multi-task and change project priorities
•Flexibility and the ability to complete assigned projects as tasked
•Ability to communicate professionally, with clarity and brevity required, both in writing and orally
•Ability to self-start and self-monitor work projects
•Deadline and detail orientation
•Ability to take direction, but also ability to work unsupervised
•Ability to manage large amounts of information
•Ability to become familiar with procedures and policies of the institution
•Energetic Team player with a positive outlook and good attitude
•Monday-Friday 8:00am-5:00pm (hours will flex according to the campus needs)
We offer great benefits including Medical Insurance, Dental Insurance, Vision Insurance, Short Term and Long Term Disability benefits, 401(k) Retirement Plan, Paid Time Off (15 days per year), 7 Paid Holidays per year, Tuition Reimbursements of up to $5,000 per year, and more...visit us online to learn more.
Special Note: Immediately following the submission of your application you will be asked to take an assessment. This assessment helps us match your talents and attributes to our positions. Keep in mind if you choose to not participate in the assessment you will not be considered for the position. If you are applying for multiple positions, please be aware that you only need to complete the assessment once.
**Please save the below link so that you can refer back to the assessment link and instructions:
We are committed to diversity. Charter College / Prospect Education are Equal Opportunity Employers.
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