This position is responsible for providing administrative support to the Assistant City Manager and to the Utilities, Development, and Construction Services bureaus.
Essential Job Functions:
Answers telephones and greets visitors; provides information, takes messages, or refers to appropriate personnel.
Coordinates meetings and appointments; maintains conference room reservations.
Receives, logs, sorts, and distributes mail.
Processes invoices; types and routes forms for office supplies.
Coordinates travel for the Assistant City Manager; prepares travel requests and expense reports.
Maintains personnel leave records.
Reviews office budget expenditures; inputs yearly budget information in Lawson for Research Librarian.
Maintains office files; maintains and retrieves documents and records; tracks office projects and assignments through internal project logs.
Resolves customer issues when possible.
Conducts research and creates PowerPoint presentations.
Responsible for preparing reports and writing memos.
Performs other related duties as assigned.
Bachelor's Degree in a business related field with three years of experience in office administration and/or office management; or any equivalent combination of education and experience. Background investigation, including supervised drug screen, and post-offer/pre-employment medical screen required. Verification of education, certification and licenses will be required prior to employment. Work Location: 2 East Bay St. Work Schedule: 8:00 AM - 5:00 PM, Monday- Friday
Knowledge of generally accepted accounting principles.
Knowledge of modern office practices and procedures.
Knowledge of city policies and procedures.
Skill in the operation of computers and other modern office equipment.
Skill in interpersonal relations.
Skill in oral and written communication.