Executive Assistant
Clearwater Marine Aquarium - Clearwater Beach, FL

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POSITION TITLE: Executive Assistant

REPORTS TO: CEO & EVP

SUPERVISES: n/a
EXEMPT OR NON-EXEMPT: Exempt

PERCENTAGE OF FULL TIME EMPLOYMENT: Full Time

PHYSICAL REQUIREMENTS: Must be able to do standard file and box lifting for office environment.

PRIMARY RESPONSIBILITY:
Provide personal administrative and secretarial support and assistance to executive staff.

ESSENTIAL JOB FUNCTIONS:

  • Prepare and edit correspondence, communications, presentations and other documents.
  • File and retrieve documents and reference materials.
  • Conduct research, assemble and analyze data to prepare reports and documents.
  • Design and maintain databases.
  • Manage and maintain executives’ schedules, appointments and travel arrangements.
  • Arrange and coordinate meetings and events.
  • Monitor, respond to and distribute incoming communications.
  • Answer and manage incoming calls.
  • Receive and interact with incoming visitors.
  • Liaise with internal staff at all levels.
  • Co-ordinate project-based work.
  • Other duties as assigned by the CEO & EVP.

EDUCATION/EXPERIENCE REQUIREMENTS:

  • Ability to multi-task.
  • At least 3 years experience providing support at the executive level.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
  • Knowledge of standard office administrative practices and procedures.
  • Organizational and planning skills.
  • Strong communication skills.
  • Strong typing skills.
  • Information gathering and information monitoring skills.
  • Problem analysis and problem solving skills.
  • Judgment and decision-making ability.
  • Initiative
  • Confidentiality
  • Attention to detail and accuracy
  • Must have high patience level
  • Capable of working extra hours whenever necessary
  • Capable of handling difficult situations

No calls or walk ins please


Indeed - 22 months ago - save job - block
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