Executive Assistant
Clinica Msr. Oscar A. Romero - Los Angeles, CA

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This Individual will report directly to the Executive Director and provide basic clerical and administrative support to the Executive Director and the Board of Directors. From time to time, she/he may be requested to assist managers on a specific project:

Responsibilities:
 Develop, word process and mail documents
 Photocopy and fax documents
 Keep filing updated
 Coordinate and arrange meetings (internal as well as external), prepare agendas, make seminar, travel and lodging reservations, and record and transcribe minutes of meetings.
 Maintain file of all grants and grant applications, programmatic contracts, etc.
 Make telephone contact with outside parties as requested by supervisor.
 Route daily
 Other duties as assigned by Executive Director.

Qualifications/Requirements:
 College degree; relevant, verifiable work experience may be substituted for college level education
 Proficiency in Microsoft Office, Word & Excel a must
 Bilingual (English/Spanish) preferred; excellent writing skills
 Excellent organization skills for self and others
 Great interpersonal skills; pleasant and professional telephone manners and voice
 Ability to work under pressure and to work flexible hours
 Ability to handle and maintain confidential issues
 If travel required, must present valid California drivers license and current automobile insurance.

Observes CMOAR work place policies and procedures:
Observes CMOAR policy/procedures regarding conduct in the work place:
 Observe regulations on time card use and reporting
 Maintain attendance as per policy.
 Maintain a clean and safe work area.
 Observe fire and safety policy and procedures.
 Observe general safety/employee health policies and procedures.
 Maintain a current annual health screening.
 Observe CMOAR appearance/dress standards
 Maintain the privacy and confidentiality of both client and employee with regard to medical records.
 Display clearly visible identification.
 Treat all patients with respect and dignity and adhere’ to the Patient’s Bill of Rights.
 Treat all employees with respect and dignity in accordance with policy of non-discrimination.


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