Executive Assistant
Columbia University - New York, NY

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Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Job Family

General Administration

Salary Grade


Salary Range

Commensurate with experience

Advertised Summary Job Description

Reporting to the Vice President for Real Estate, the Executive Assistant will assume overall executive level management for the Vice President's office. The Executive Assistant will manage an extensive calendar; prepare briefs, agendas and all related correspondence for the office of the Vice President. The Executive Assistant will be responsible for the processing of reports; conducting related research; preparation of minutes, special reports toward goals and initiatives; identifying and developing systems to facilitate the smooth functioning of the office and the implementation of objectives. He / She will interface with the Trustees, as well as the staffs of the Senior Executive Vice President's office and the office of the Executive Vice President of Columbia University Facilities on a consistent basis and act as liaison between the real estate department and other departments within the University, as well as external consultants, brokers, and other service professionals. The Executive Assistant will provide support to other members of the real estate department on an as needed basis and perform special projects as required.

Minimum Qualifications for Grade Applicant MUST meet these minimum qualifications to be considered an applicant

Bachelor's degree and/or its equivalent, plus a minimum of 2-4 years related experience required.

Additional Position-Specific Minimum Qualifications Applicant MUST meet these minimum qualifications to be considered an applicant

Proficiency in Power Point and ability to conduct web-based research required. Demonstrated success in establishing and managing office operations; exceptional organizational and interpersonal skills with the ability to exercise a high degree of diplomacy, discretion, collaboration and problem solving required. Demonstrated ability to set priorities; work with diplomacy and efficiency in a high demand environment.

Preferred Qualifications

Special Instructions

Special Indications This position works with:
HIPAA Compliance training required

No Response

Participation in Medical Surveillance required

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What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

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EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

About this company
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Founded in 1922, Columbia University's Mailman School of Public Health pursues an agenda of research, education, and service to address the...