Executive Assistant
CubeSmart - Wayne, PA

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CubeSmart is currently seeking an Executive Assistant with experience supporting C-level executives to work in our Wayne, PA headquarters. The successful candidate will be responsible for providing high-level of administrative support to the leadership team on all aspects of administrative duties, including scheduling, phone, travel, and coordinating personal and professional affairs.

Primary Duties:
  • Present a warm and welcoming first point of contact for visitors, incoming calls and electronic correspondence and respond independently when appropriate
  • Communicate professionally with executives at all levels of the organization
  • Maintain a high volume calendar for the Executives (professional and personal)
  • Manage international and domestic travel arrangements
  • Generate and distribute invoices, reports, memos, letters, financial statements and other documents
  • Manage timeline of projects across multiple departments
  • Assist with the Investor Relations function by managing CRM database and preparing reports including shareholder lists and ownership changes, meeting/activity summaries, Wall Street analyst ratings summaries, etc.
  • Prepare and coordinate internal and external PowerPoint presentations for various departments and corporate purposes
  • Manage and handle expense reporting for the Executive Management Team
  • Support the Asset Management group with investments acquisition and disposition including managing documents, contracts, tracking due diligence milestones, closings, etc.
  • Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions
  • Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion.
  • Handle other general administrative responsibilities as needed

Job Requirements

Requirements:
  • At least 5 year of Administrative Assistant experience supporting multiple professionals at the executive level
  • College Degree preferred
  • Excellent interpersonal skills, flexibility, and project coordination experience
  • Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint
  • Exceptional written and verbal communications skills
  • Outstanding organizational skills and ability to work both independently and as part of a team
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Ability to manage multiple priorities and work towards deadlines in an open, fast-paced environment
  • Self-motivated, energetic and eager

CubeSmart - 20 months ago - save job - copy to clipboard
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About this company
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CubeSmart reinvents self-storage! It's time for self-storage to get smart.CubeSmart (NYSE:CUBE) is reinventing storage and raising the...