Executive Assistant
ESF Camps - Bryn Mawr, PA

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Michael J. Rouse; President, Co-Founder

Overview:

ESF Summer Camps has been a vital influence in the camping industry since its evolution in 1982. ESF (Education, Sports and Fun) features award-winning camp programs in Pennsylvania, Delaware, New Jersey, Connecticut, New York, Maryland and Florida for people of all ages.

Responsibilities:

General Responsibilities :
  • Serve as a liaison for team members, parents, campers, site schools faculty, Heads of School, etc. on behalf of President.
  • Prepare correspondence via email, typed or handwritten letters when appropriate and transcribe dictation.
  • Responsible for heavy calendar management. Communicate with internal staff and outside individuals to schedule various complex meetings, site visits and conference calls. Arrange for venues, food and beverages and audio-visual equipment when necessary. Also assist outside individuals with administrative duties when necessary, arranging transportation/travel as needed.
  • Arrange detailed travel for both business and personal trips, including commercial aircraft, car service, hotel, dinners, appointments, etc. All travel arrangements are subject to last minute changes.
  • Track, submit and process expense reports.
  • Work on various assignments related to President’s involvement with ESF Dream Camp Foundation, AWB Foundation, boards and other future entities.
  • Develop a system to ensure that tasks assigned to staff members by President are completed and submitted on time.
  • Oversee other staff members working on large-scale projects.

Administrative Duties :
  • Perform general administrative tasks such as typing, mailing, copying, faxing, scanning, etc.
  • Manage a heavy volume of calls per day. Interface with internal and external callers and relay messages to and from President in a timely manner. Screen and direct calls to appropriate party promptly and efficiently. Retrieve voicemail throughout the day and keep running log of outstanding calls.
  • Record, transcribe and distribute minutes of meetings.
  • Sort and prioritize high volume of mail daily.
  • Delete spam and junk mail each day and bring attention to any emails that need to be addressed.
  • Set up files for all meeting correspondence.
  • Keep President organized and on schedule during the day.
  • Archive any items in President’s office that can be stored off-site.
  • As the season changes, new jobs and duties will be added.

Qualifications:
  • Bachelor’s degree required.
  • Must have prior experience working as an Executive Assistant, preferably at the CEO or COO level.
  • Proficient in Microsoft Word, Excel, Outlook, Power Point, Access Internet Explorer and Dictaphone/Fast Long Hand.
  • Able to interact with staff of all levels in a fast paced environment with a high level of professionalism and confidentiality.
  • Must be flexible, pro-active, organized, resourceful and efficient.
  • Excellent verbal and written communication skills.
  • Strong decision making ability and attention to detail.
  • Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

Options:

ESF Camps - 16 months ago - save job - block
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About this company
ESF (which stands for Education, Sports, and Fun) has been a pioneering force in summer day camps since its humble beginnings in 1982 by...