Executive Assistant
Ecova - Seattle, WA

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Ecova--Making a World of Difference
At Ecova, we believe each individual, no matter the role, can make a difference for our clients, the environment and for themselves. Ecova is built on a strong foundation of integrity, community, leadership, persistence and urgency.

Our highest goal is to be the market leading, trusted advisor to organizations driven to maximize results, reduce expenses, manage risk and improve environmental performance. Our focus is to grow results on saving resources for our clients – from utilities to facilities. We apply data-driven insights – from demand to impact – to target inefficiencies and See More, Save More and Sustain More for our clients.

We strive to deliver results and innovation through efforts of our unparalleled people to each and every client with whom we engage. We’re on the look-out for team players to work with us in serving as an integral extension of our clients to measure, analyze and improve resource management. Come join the Ecova family… together we can Make a World of Difference.

Executive Assistant
Responsible for standard, advanced, and confidential support of one or more Ecova Executives, requiring broad experience, skill, and knowledge of organizational policies and practices. Schedules and maintains calendar of appointment, meeting, and travel itineraries of assigned Executive(s). May manage and/or utilize assistance of one or more APT members.

Role Description

Directly supports one or more executives who report directly to the CEO.

Exercises independent discretion regarding job matters relating to the respective Executive(s) that are supported, which do not include team dependencies.

Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel

Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.

As a member of the Ecova Administrative Professional Team (APT) contributes positively and actively to improving administrative processes and systems at Ecova. Regularly identifies and shares ideas for continuous improvement.

Is capable of running all Ecova meeting technology solutions such as video conferencing, internet conferencing, and troubleshooting where needed.

May manage up to three lower level APT members including but not limited to writing performance reviews, mentoring and writing development plans, scheduling and distribution of workload.

Maintains customer confidence and protects operations by keeping information confidential

Prepares and edits correspondence, communications, presentations and other documents

Represents the executive by attending meetings in the executive’s absence; speaking for the executive

Completes projects by assigning work to clerical staff, following up on results

Prepares reports by collecting and analyzing information

Role Competencies

Associates degree or equivalent required. Equivalent considered to be high school diploma/GED + 4 years Administrative support experience.

Bachelors Degree preferred

Requires 4 years of administrative support experience with 2-3 years at the executive level

Demonstrated experience effectively managing travel and schedules for senior level leaders.

Demonstrated proficiency in the Microsoft Office environment including Word, Excel, PowerPoint and Outlook

Must have exceptional oral and written communication skills

Ability to manage multiple tasks and demands

Attention to detail and accuracy

Strong organizing and planning skills


High Integrity

3-5% Travel required annually

Ecova Information
Our salaries are competitive and commensurate with experience. We are a performance-based culture and have goal-based incentive programs and generous employee benefits. Our comprehensive benefit package includes medical, dental, vision insurance, life, AD&D, short- and long-term disability insurance. We also offer flexible spending accounts and 401(k) with a generous employer match.

Ecova is an equal opportunity and affirmative action employer. All qualified applicants will be considered without regard to age, race, color, national origin, ancestry, sex, sexual orientation or preference, religion, marital status, citizenship, veteran status, or physical or mental disability.

To learn more about Ecova and to apply online, please go to: http://www.ecova.com/about-us/careers.aspx .

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