Adminstrative Assistant
Equinox - New York, NY

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Overview:
It’s not work. It’s life . Discover inspiring career opportunities and unlimited potential for growth at Equinox. We are the leading luxury fitness and lifestyle company that achieves the extraordinary every day. We create an integrated approach to the well-balanced life – from personal training to group fitness to rejuvenating wellness treatments.

Our company continues to grow into new markets while integrating new brands into the fold. Equinox lifestyle concepts and products include full service spas, healthy gourmet cafes, upscale, stylish clothing boutiques and a newly launched web magazine, Q Blog. In addition to Equinox, our other brands, Blink , Pure Yoga and Soul Cycle , are all recognized for inspiring and motivating members and employees to reach their goals and exceed their own performance expectations. We have more than fifty locations across the country including New York, Chicago, Los Angeles, San Francisco, Miami, Boston, Dallas and Washington DC.

Join us and discover a dynamic work environment built around helping others maximize their potential, where limitless opportunity is cultivated by the highest in industry standards across training, education, marketing, media and sales.

Responsibilities:
Job responsibilities include but are not limited to the following:
Perform complex and confidential assistant functions including developing and typing written correspondence; preparing PowerPoint presentations, responding to routine external correspondence; typing memos, purchasing requisitions, payment requests and other department forms and documents.
Manage calendars and schedule appointments
Screen incoming calls and correspondence and respond independently when possible
Prepare agendas, notices, minutes and resolutions for corporate meetings
Compose and prepare confidential correspondence, reports and other complex documents
Create and maintain database and spreadsheet files
Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings for all branches
Prepare the weekly expense reports
Maintain confidentiality of all corporate, personnel and research matters
Reconcile corporate credit card account(s)
Send faxes and make photocopies as requested
Order office supplies and maintain supply cabinet
Perform other duties as assigned

Qualifications:
The successful candidate must have the following experience, skills, and education:
Candidates MUST have between 5-10 years experience as an executive assistant reporting to high level executives
Advanced Microsoft Office skills including, Word, Excel, Powerpoint, Outlook
Knowledge of Concur expense reporting system preferred
Must have experience managing multiple phone lines
Problem solving—the ability to identify and resolve problems in a timely manner, gathering and analyzing information skillfully while maintaining confidentiality
Interpersonal skills—maintaining confidentiality, remaining open to others' ideas and exhibiting willingness to try new things
Oral communication—ability to speak clearly and persuasively in positive or negative situations and demonstrate group presentation skills
Written communication—edit work for spelling and grammar, presenting numerical data effectively and able to read and interpret written information
Planning/organizing—the ability to prioritize and plan work activities, using time efficiently
Quality control—accurate and thorough, monitoring own work to ensure quality
Adaptability—the ability to adapt to changes in the work environment, manage competing demands and able to deal with frequent change, delays or unexpected events
Dependability—consistently at work and on time, following instructions, responding to management direction and soliciting feedback to improve performance
Enthusiastic, energetic, personable and friendly as well as passionate, intelligent and knowledgeable regarding the fitness industry
In addition to a competitive salary, this position will have a free national membership to all of our clubs to reflect our values and health-minded culture.
“Best Fitness Club in America” - Fitness Magazine
“Ace of Clubs” – Interior Design
“Best gym in the Country” - ESPN

Equinox Fitness - 14 months ago - save job - block
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About this company
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It’s not work. It’s life. Discover inspiring career opportunities and unlimited potential for growth at Equinox. We are a...