Executive Assistant
Esquire Deposition Solutions LLC - Atlanta, GA

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Esquire Deposition Solutions is seeking an exceptional Executive Assistant for our Chief Operating Officer. This position is heavily focused on travel arrangements, calendar management, executive logistics, presentation creation, special projects and other types of executive support. The appropriate candidate for this position must be able to able to work independently under tight deadlines, maintain confidential information, be flexible and able to multi-task, have poise in communicating internally with senior executives (both on the telephone and in person) and must be tactful and display good judgment.

Essential Functions

Executive administrative duties including extensive travel planning, calendar management, meeting planning/preparation, expense reports, correspondence response, and presentation preparation.

Job Requirements

6+ years of working as an Executive Assistant

Professional phone manner, excellent verbal and written communication skills, strong organizational skills and the ability to work independently.

Proficient with MS Office products – Outlook, Word, PowerPoint, Excel, including the ability to create PowerPoint presentations.

Experience in handling confidential information and the ability to exercise good judgment.

Strong poise in communicating with all levels of the organization and externally with customers and partners, both on the telephone and in person.

Self-directed and work independently toward objectives with a sense of urgency.

High energy level with strong work ethic.

Highly motivated and customer focused (internal and external).

Must possess a strong desire to be part of creating a world-class team.

Ability to effectively interact with varying position levels including senior management.

Excellent problem solving skills and able to multitask on various assignments.

Strong interpersonal and communication skills are essential for the successful candidate as this position will be dependent on cooperation and support from internal departments.