This position is responsible for supporting three VP’s and their direct
reports. The role reports directly to the corporate Executive Administrator
with a dotted line reporting to the VP’s. Answers non-routine correspondence and assembles highly confidential and sensitive information. This position will provide other support activities as listed below:
Responsibilities:
ESSENTIAL FUNCTIONS:
Manage busy calendar for VP’s and arrange all travel for them
Prepare expense reports for VP’s and direct reports
Produce a variety of reports used to track key metrics and other important data
Handle incoming communication and reports on behalf of the VP’s and disperse to the appropriate internal contacts for resolution
Open, sort and distribute incoming correspondence appropriately-which includes email and all external mail
File and retrieve corporate documents, records and reports as needed; including contract review
Ensure VP’s are prepared in advance for all daily meetings with necessary files
and/or information
In conjunction with other Executive Assistants, provide reception lunch on an as needed basis
Other position related duties as assigned
Qualifications:
7 to 10 years experience supporting VP, EVP or C-Level Executives
Positive, upbeat, "go-getter" attitude with the drive to take initiative and lead smaller projects on behalf of the VP's
Demonstrated experience creating and interpreting reports in Excel including the use of simple formulars, charts and graphs
Exceptional organizational skills, attention to detail and analytical skills
Excellent relationship building skills and the ability to adapt to different personalities and styles
Passionate, flexible and hard working
Fidelitone Logistics - 30+ days ago
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