Executive Assistant
Fidelitone Logistics - Wauconda, IL

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This position is responsible for supporting three VP’s and their direct
reports. The role reports directly to the corporate Executive Administrator
with a dotted line reporting to the VP’s. Answers non-routine correspondence and assembles highly confidential and sensitive information. This position will provide other support activities as listed below:


  • Manage busy calendar for VP’s and arrange all travel for them
  • Prepare expense reports for VP’s and direct reports
  • Produce a variety of reports used to track key metrics and other important data
  • Handle incoming communication and reports on behalf of the VP’s and disperse to the appropriate internal contacts for resolution
  • Open, sort and distribute incoming correspondence appropriately-which includes email and all external mail
  • File and retrieve corporate documents, records and reports as needed; including contract review
  • Ensure VP’s are prepared in advance for all daily meetings with necessary files
    and/or information
  • In conjunction with other Executive Assistants, provide reception lunch on an as needed basis
  • Other position related duties as assigned

  • 7 to 10 years experience supporting VP, EVP or C-Level Executives
  • Positive, upbeat, "go-getter" attitude with the drive to take initiative and lead smaller projects on behalf of the VP's
  • Demonstrated experience creating and interpreting reports in Excel including the use of simple formulars, charts and graphs
  • Exceptional organizational skills, attention to detail and analytical skills
  • Excellent relationship building skills and the ability to adapt to different personalities and styles
  • Passionate, flexible and hard working

About this company
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