Executive Assistant
G2 - New York, NY

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G2 USA is looking for an Executive Assistant for the Executive Creative Director & the Executive Director of Planning & Strategy. The Executive Assistant will provide primary assistance to these executives with occasional assistance to other executives. The Executive Assistant provides a high level of diverse administrative support for those they are assisting. The primary responsibility of this position is to ensure that these executive’s administrative and project-oriented needs are met at all times and that everyday business affairs run smoothly and efficiently.

Specific responsibilities include but are not limited to the following:
  • Schedule and maintain calendar of appointments, meetings, and travel itineraries and coordinate related arrangements
  • Manage incoming/outgoing communications, screen and direct phone calls, process expense reports and maintain accurate files, including those of a confidential nature
  • Prioritize, handle, and route incoming correspondence, external mail, emails and internal information/paper flow
  • Foster strong relationships with senior level management in all G2 offices
  • Create a positive, supportive relationship among Executive Management and agency employees
  • Organize, prioritize and respond as appropriate to inquiries
  • Confirm meetings, reserve conference rooms, arrange for/follow up with food ordered for meetings
  • Faxing, copying and filing as required
  • Order lunch, dinner when requested, to accommodate the needs of the executive
  • Research various subjects for new business pitches, if needed
  • Assist in preparing PowerPoint presentations

Skills/Requirements

Requirements:
  • BA degree or equivalent work experience
  • 3-6 years of experience in a mid-to-senior level assistant position, preferably in a marketing, advertising environment
  • Knowledge of PC and MAC based software including strong MSWord, Excel, Outlook and Internet Explorer and Photoshop
  • Positive attitude
  • Must have strong to expert PowerPoint experience
  • Exceptional interpersonal skills and extremely articulate
  • Strong written/verbal communication skills
  • Highly organized, with a strong attention to detail
  • Capable of handling multiple assignments simultaneously
  • Demonstrated ability to work independently with a high level of accuracy
  • Have the ability to work with confidential, sensitive issues in a professional manner to many levels of internal and external sources
  • Willingness to handle any detail, no matter how small, to ensure the executive’s needs are handled smoothly and efficiently
  • Has the maturity and professionalism required to deal with potentially sensitive information requiring tact, diplomacy, discretion and judgment
  • Ability to develop supportive relationships with all agency departments and agency employees
  • Fast learner/proactive with a willingness to assist others as necessary
  • Demonstrates initiative and flexibility
  • Must take on special projects as assigned

To apply online, please click the following link:

https://www.hirebridge.com/v3/application/applink.aspx?cid=6084&jid=183945

G2 USA is an Equal Opportunity Employer that offers competitive salary, comprehensive benefits and great training programs.

With the high volume of replies we receive, it is not possible for us to personally respond to all prospective candidates. Please be assured that your resume will be reviewed and you will be contacted if there is an interest in your background and experience.

G2 - 18 months ago - save job - block
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About this company
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Not to be too forward, but G2 Direct & Digital (formerly Grey Direct) is a leading direct marketing agency. The firm helps develop and...