Executive Assistant
Georgetown University - Washington, DC

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Duties And Responsibilities

& Minimum Requirements:
The Executive Assistant provides a high level of administrative and programmatic support to the Senior Associate Dean of the division and the division in general. This role requires a high degree of integrity and the ability to maintain the utmost level of discretion and confidentiality. The Executive Assistant should be able to work independently to complete projects with little or no direction. The ability to adapt to a diverse and changing priorities, environments and personalities is also required.

Appropriately represents the organization’s culture, values and mission when interacting with external (and internal) stakeholders

Interacts with external stakeholders for all programs within the division to help link the programs to industry

Coordinates communication for the Boards of Advisors for all degrees in the division including agenda and briefing materials

Manages all logistics to support all advisory boards in the division, including equipment, catering; etc.

Maintains records of board related matters according to organizational guidelines including meeting minutes, governance documents, etc.

Coordinates frequent, often complex Senior Associate Dean travel arrangements with meticulous attention to detail

Faculty Relationships

Post all division faculty syllabi to SCS Website

Schedule in conjunction with the Registrar, all classrooms

Place all bookstore text book orders

Coordinate all division faculty meetings

Plan and coordinate all monthly division meetings

Professionalism

Communicates proactively and timely

Maintains confidentiality

Communicates tactfully

Resourcefulness

Collaborates effectively across functions

SKILLS AND QUALIFICATIONS

Minimum of 5-8 years experience in an executive support function or Executive Assistant position in a fast-paced environment, dealing with diverse issues, and managing multiple priorities

Undergraduate degree with a minimum of 5 years of professional experience required. Results-oriented and an active agent of change in organizational culture

Ability to juggle multiple assignments while meeting deadlines

Maintain flexibility within a dynamic, fast-paced environment, and maintain a sense of perspective

Unquestioned integrity and respect for diversity and cultures

Good team player

Enthusiasm, energy, problem solver, good judgment

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Founded in 1789 by John Carroll, the nation's first Catholic bishop, Georgetown University is the oldest Catholic university in the US....