This role is Cincinnati based. It is a senior assistant position, supporting a VP and General Mgr in client environment. The assistant will interact directly with senior clients and their assistants to schedule meetings and build relationships. Working in the office is mandatory. This position provides critical communications across an HP executive team located in Cincinnati and around the globe.
Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and nonsupervisory employees with various administrative support tasks. These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks. Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc. Applies developed knowledge of the job skills, company policies and procedures to complete a wide variety of difficult assignments/tasks. Thorough understanding of the general/technical aspects of the job. Works on assignments that are moderately complex in nature and require ordinary problem resolution and independent judgment. Works under limited supervision and normally receives no instructions on routine work and general instructions given for new assignments.
Education and Experience Required:
High school education or equivalent. Typically requires 3-5 years general administrative experience, or equivalent combination of experience and college level education.
Critical Competencies to Drive Business Results:
Collaborates with administrative seniors to ensure that management time and access are accurately coordinated
Ad Hoc Assignment Management and Execution
Leverages understanding of HP organization and processes to plan and implement specialized assignments
Office Ambiance Management
Exhibits a solicitous and welcoming demeanor that facilitates visitor requests and contributes to the overall professional character of the workplace
Applies understanding of HP operations to support management effectiveness and responsiveness
Organizational Systems, Tools & Methods
Applies HP planning & productivity tools/processes to manage work
Clearly and effectively communicates with others in the business setting (customers, management, reports and colleagues)
Harnesses conflict creatively as an opportunity to better understand and/or improve a situation or relationship, and effectively resolves outstanding issues
Actively seeks out opportunities to improve business and operational processes/procedures
Effectively organizes, drives and controls virtual and face-to-face meetings such that agenda and action items are clearly understood by participants, and meeting outcomes are productive
Priority Setting/Time Management
Demonstrates time management sensibilities when scheduling, allocating and prioritizing commitments
Approaches problems in a rational manner using sound strategies that ensure comprehensive understanding and effective resolution
HP - 21 months ago
Hewlett-Packard Company, or HP, is an American multinational information technology corporation headquartered in Palo Alto, California, USA...