Executive Assistant
Havas Worldwide New York - New York, NY

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Specific responsibilities will include the following:
submit and track expenses and timesheets. (proficiency in PeopleSoft a must)

coordinate meetings, manage calendars, and assist w/ scheduling client visits, etc.

book travel, both domestic and international. (proficiency in Concur a plus)

work with finance to open job numbers, keep track of small budgets for numbers opened, make sure each person is on the correct job (Peoplesoft PM related work)

compile daily news reports with news relating to Euro RSCG and Euro RSCG 4D

compile weekly reports with news from other Digital Agencies (SapientNitro, Digitas, RAPP, etc.)

assist with proofreading RFI/RFP’s, help with research for these as needed

additional administrative assistance as needed

Additional Duties:
Team Coordinator for the Euro RSCG 4D NY office

book travel, both domestic and international: flight and train bookings, car bookings, hotel reservations, etc.

set up invites and bookings for meetings, both internal and client related

coordinate on- site client meetings (ensure a proper set- up, enlist facilities, catering services, A/V assistance, etc)

help get new hires set- up

assist with freelance time entry when needed

team event coordination