Executive Assistant
Interactive Data - Santa Monica, CA

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Job Descriptions:
Interactive Data Corporation is a trusted leader in financial information. Thousands of financial institutions and active traders, as well as hundreds of software and service providers, subscribe to our fixed income evaluations, real-time market data, fixed income analytics, desktop solutions and web-based solutions. Interactive Data delivers a comprehensive set of products and services designed to meet the needs of the front, middle and back offices at some of the largest and most well-known institutions around the world. These clients trust Interactive Data to provide a wide range of global reference data and listed markets pricing, ultra-low latency data and trading infrastructure services to facilitate electronic trading and sophisticated analytical tools for investment managers including our eSignal Suite of Products . Interactive Data’s offerings can help clients around the world with mission-critical functions, including portfolio valuation, regulatory compliance, risk management, electronic trading and wealth management. Headquartered in Bedford, Massachusetts Interactive Data has more than 2,500 employees in offices worldwide.

This position will be proactive, resourceful, detail-sensitive, articulate, and accustomed to working in fast paced environments, and have experience supporting senior level executive and managers.

Key Responsibilities:
Manage all scheduling of executive’s time to include meetings, conference calls, personal appointments, etc.

Coordinate both internal and external meetings and conferences.

Meet and greet clients/visitors.

Answer incoming calls as appropriate and manage incoming correspondences by prioritizing and distributing accordingly.

Prepare and submit expense reports.

Compose correspondences for signature and distribution.

Develop and maintain databases and spreadsheets.

Perform general clerical duties to include: photocopying, filing, faxing, preparing outgoing mail, support of reception and other administrative staff, etc

Required Experience:
Strong oral and written communication skills.

Exceptional attention to detail and strong organizational skills.

Ability to interact with and maintain good working relationships with staff of all levels.

Ability to identify and resolve issues in a timely manner.

Ability to operate in a discreet and confidential manner.

Strong proficiency with Microsoft Office software, including excellent Microsoft Publisher skills.

Minimum 3 to 5 years administrative experience supporting senior level executive and managers.

Bachelor’s degree or commensurate level of education (administrative/clerical concentration) and experience, required.

Solid and continuous work history is a plus.

Ability to travel when required.

Diversity creates a healthier atmosphere: Equal Opportunity Employer

Trust is Confidence, Transparency is Clarity, Risk is Everywhere, Speed is Advantage, and Wealth is Opportunity.

Keyword: executive, assistant, administrative
From: Interactive Data

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