Provides seamless administrative support for members of the Senior Leadership Team (SLT) and/or JEAs Board of Directors. Using independent judgment and subject matter expertise, serves as liaison between core/enabling process owners & different groups within JEA, ensuring the best possible service to all JEA customers. Increases external & internal customer satisfaction by effectively responding to and resolving customer inquiries. Establishes & maintains relationships with key external stakeholders; e.g. mayor, sheriff and other city executives by acting as CEO/SLT representatives in answering inquiries, making decisions w/in parameters of JEAs mission & business priorities. Implements, manages and establishes priorities for projects and deliverables in support of the SLT or Board Members. Manages executive office workflow to ensure efficiency and timely information exchange, following up on action items, screening and determining priority matters and proactively handling appropriate matters. Analyzes information, maintains and controls correspondence, database files, spreadsheets and graphics, stores and retrieves paper files. Enhances corporate effectiveness by ensuring meeting agendas are prepared, meeting room logistics are organized and minutes are taken and distributed. May assign, monitor and review the work of others.
DUTIES & RESPONSIBILITIES
Duties may include but are not limited to:
- Effectively manage calendars and coordinate meetings for multiple executives and/or Board members
- Efficiently prepare minutes, agendas, and related documentation for committees and other meetings that may require strict adherence to Florida open meeting and/or public records laws
- Prepare letters in response to customers, employees, or other key stakeholders
- Professionally handle phone or other communications for assigned executives or Board Members
- Prepare spreadsheets, power point presentations and specialized reports as requested by Executives or Board
- Handles purchasing and travel processes for Executives and Board Members
- All other day to day support for the SLT and Board Members.
Education: One year of business related technical or college credits (24.0+ credit hours) and/or an Associates degree in a related field
Experience: At least five years of progressive experience in an executive administrative capacity
JEA is an equal opportunity and equal access employer that provides a safe, drug-free environment for its workers. Under F.S. 295, preference in appointment will be given to eligible veterans and eligible spouses. Veterans' preference in perpetuity: A person eligible for veterans' preference in appointment (defined by s. 295.07, FS) does not forfeit employment preference eligibility once that veteran or eligible spouse of the veteran has been employed by a state agency or any political subdivision of this state. Effective July 1, 2007, Florida law restores veterans' preference in employment for all categories of protected individuals previously employed by a state agency or any political subdivision of this state.
How To Apply
To be considered for this job opportunity, you must apply online at
. You must provide all required documents (e.g. High school diploma, GED equivalent, college transcripts, training documents, copies of professional licenses, DD214, etc) by attaching the documents to your electronic application by INSERT CLOSE DATE HERE.
You can also fax your documents to 904-665-6192. Be sure to include a
with your name, date, and the position that you are applying for. If you do not submit required documentation prior to the close date for each position that you are applying for, you will not be considered.
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