Executive Assistant
LegalStaff - San Diego, CA

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An International Biotechnology Company is seeking a long-term temporary Executive Assistant for approximately five months for their location in Carlsbad, CA Start/End Dates: 01/22/2013-05/01/2013A successful candidate MUST have 2+ year experience as an Administrative Assistant in a corporate environment. This position will be responsible for: Providing advanced assistance to company Executive(s) by performing various complex administrative support functions, typically of a confidential nature. Perform advanced word processing and desktop publishing to include complex presentations, reports, spreadsheets and graphs. Transcribe information of a technical, confidential and/or sensitive nature/ Take meeting and/or conference call minutes. Collect and prepare information for use in discussions/meetings of executive staff and outside individuals. Prepare presentation materials for board of director meetings.
Skills Excellent written and oral communication skills. Must be able to interface effectively with all levels of the organization and with senior executives outside the company. Requires in-depth knowledge of company operations and product lines. Job encounters varying work situations, involving significant complexity. Considerable independent judgment and initiative are required in resolving problems and making recommendations. Accuracy is required in performing all functions of this position. Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information. Initiative and organization skills are extremely valuable to ensure a smooth office operation. Must possess self-motivation, enthusiasm, a positive attitude and perform as a team player. May determine methods and procedures on new assignments.