Job Description:Summary of Responsibilities:|
This position provides executive-level administrative
support and assistance to a Sr. Vice-President and a
Vice-President of MorphoTrak. The Executive Assistant is
an integral part of the success of the management team
and is depended upon to provide exceptional problem
solving and administrative skills in support these
executives. Handles a wide variety of complex and
confidential situations and resolves conflicts involving
specific administrative functions of the corporation.
This is a small office with 15 employees at the
location. This person will support the executive, answer
the phones, and maintain the office. One moment you may
be assisting the executive and the next moment you may
be packaging up something that needs to go out overnight
that day or cleaning up the conference room to get it
ready for the next meeting.
Duties & Responsibilities:
tact and diplomacy with sensitive, complex, and
- Uses initiative, independent and sound judgment,
highly confidential business matters both inside and
outside of the company. Must handle all issues with
discretion and professionalism due to the level and
type of information this position will have access
to, as well as those it interacts with.
Outlook), travel itineraries, and coordinates
- Schedules and maintains executive calendars (via
related arrangements in compliance with company
policies and guidelines. Serves as travel
coordinator resource for various direct reports to
the Sr. Vice-Presidents, Vice-President, and handles
various scheduling issues for same.
executives for signature, including items that are
- Prepares or reviews items to be submitted to
time sensitive and highly confidential. Often
requires follow up and communication to obtain
additional information for clarification.
- Will be able to review memo and notes to improve the
- Other duties, as assigned.
Must be able to work on a variety of problems of
moderate scope and complexity where analysis of data
and/or situations requires evaluation of multiple
factors. Ability to operate independently within
established department/company practices and execute
Persons in this position will not have direct
supervisory responsibilities for other employees.
Requires frequent and effective contact with company
staff at all levels as well as with outside parties.
Must have the ability to exercise tact, discretion and
confidentiality with sensitive matters both within and
outside the organization.
Will work under the supervision of the Sr.
Vice-President, and will support the Vice-President
while being responsible for making appropriate decisions
within the framework of established department and
company policies and practices. May require assistance
on issues of more difficult complexity. Work may be
subject to review upon completion or at incremental
milestones, to ensure compliance with department/company
objectives and policies.
Minimum Skills & Qualifications:
- Associate’s (two years) degree in appropriate
responsibility in administrative support; at least 3
- 3 to 5 years+ experience with increasing levels of
years providing senior/executive level support.
- Strong organizational skills, fast learner and
correct English quality of documents. Extremely
- Excellent verbal communication skills.
- Excellent written level of English and ability to
handle multiple projects simultaneously).
- Flexible with good multi-tasking skills (ability to
and ability to work with a diverse group of
- Ability to maintain a positive attitude under stress
foreign companies and in an international
- Experience working in high technology industry with
environment would be a plus.
PowerPoint,Word, Excel, etc.)
- Strong personal computer skills (Outlook,
executive travel throughout the US and
- Managing executive schedules and taking care of
Division/Department : Corporate Services
% of Travel Required : 10%
MorphoTrak is a high tech software company that develops, deploys, and supports fingerprint, facial and retinal systems.