Executive Assistant
NBC Universal - New York, NY
Role Purpose
Serve as an assistant to the Executive Vice President & Chief Financial Officer for Cable Entertainment to assist in department-wide matters as appropriate.

Responsibilities

Handle busy phone volume. Answer phones professionally, and take messages as required.

Arrange and schedule numerous meetings involving many high-level executives (often in different divisions and time zones) at once; maintaining and updating calendar; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings.

Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups).

Prepare executive presentations as directed, including both electronic and hard copy files. Coordinate audio/visual needs for critical meetings.

Assist with processing of invoices for payments, as directed by managers.

Manage P-card expenses and reimbursements for corporate finance functions. Keep accurate and timely records of expenses.

Make travel arrangements. Process travel expenses and reimbursements. Keep accurate and timely expense account records.

Handle general office and administrative tasks, including the ordering of miscellaneous supplies; assist other members of the department; provide backup for co-workers.

Assist with new employee set-up, including office needs, IT requirements, etc.

Maintain and update NBCU corporate finance website.

Organize and maintain executive files for ongoing projects.

Conduct internet and other research as needed.

Perform department business while maintaining strict confidentiality and professionalism.

Maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment. Qualifications/Requirements Basic Qualifications

Bachelors degree

Minimum of 2 years experience working with computers, including demonstrated high-level proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Experience supporting executives.

Eligibility Requirements

Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered

Must be willing to work overtime

Must be willing to work in New York

Must be willing to submit to a background investigation

Must have unrestricted work authorization to work in the United States Desired Characteristics
Superior organizational and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office experience.

Previous experience as an Executive administrative assistant in a fast-paced environment supporting multiple people.

Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with numerous executive assistants and other individuals across the company.

Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision.

Demonstrated ability to assume greater responsibility as circumstances dictate.

NBC Universal - 24 months ago - save job - block
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About this company
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NBC Universal is one of the world's leading media and entertainment companies in the development, production, and marketing of...