Executive Assistant
Northeastern University - Boston, MA

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Northeastern University

Executive Assistant

Requisition Number: STFR000718
Division/College: College of Social Sciences and Humanities
FT/PT: Full Time
Grade: 10

Position Summary:
The Executive Assistant represents the Dean at all times and is the first line triage to key constituents. The Executive Assistant [EA] will ensure efficiency and effectiveness of the daily operations of the Dean’s Office particularly in the area of administrative support to the Dean. The EA will execute a variety of time-sensitive and complex responsibilities including routine interface with University leaders, alumni, and donors, community members on administrative, substantive and confidential matters. This includes assisting in mobilizing, tracking and completing key projects, report obligations and tasks. Administrative responsibilities include the preparation of draft communications, daily correspondence, special messaging on the behalf of the Dean, strategically scheduling meetings, travel, proofreading documents, and conducting research for important projects. The EA will have daily reviews with the Dean regarding day’s priorities and appropriate action required to ensure all goals and support needs of the Dean are met.

The EA is responsible for developing effective systems to manage the Dean’s administrative needs. S/He will provide planning and oversight to ensure that the Dean’s time is effectively allocated and that information is presented to advance the priorities of the College agenda. S/he must be able to communicate professionally and effectively on behalf of the Dean and will manage relations with key constituents, frequently communicating with Associate Deans, Department Chairs and Development staff. The EA will maintain information on the College website.

Qualifications:
Bachelor’s degree required, masters preferred. Minimum of 5 years of executive support or administrative experience required, preferably in higher education or executive setting. Excellent communication and critical thinking skills, project management ability and attention to detail required. Must have excellent computer skills including proficiency in MS Office Suite, presentation, Outlook email, spreadsheet and database software. Web skills required. Individual must have strong organizational, communication (both oral and written), and interpersonal skills. Must be detail-oriented, able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must be able to take initiative and follow through on tasks independently. Must possess a thorough knowledge of professional office procedures, good judgment, discretion and problem solving skills. Some background in fundraising and/or research would be desirable.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.

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Northeastern University - 21 months ago - save job - copy to clipboard
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