Purpose of the Position
Responsible for handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. This person is exceedingly well organized, flexible and enjoys the administrative challenges of supporting a small office of diverse people and programs. Individual acts as a liaison between the President, Key Executives, employees, customers and vendors.
Represents the President by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.
Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants and customers, to coordinate a variety of complex executive meetings.
Arranges corporate travel and meetings by developing itineraries and agendas; scheduling airline reservations; booking other transportation; arranging lodging and meeting accommodations.
Expense report preparation and completion for senior management.
Company wide Meeting Room coordinator to include conference room preparation, tour coordination and meal planning and ordering.
Trade Show preparation from member sign up to organizing and shipping of items for show.
Answers and Screens calls for the President.
Establishes, develops, maintains and updates filing system for the President and Controller.
Types and designed general correspondences, memos, charts, tables, graphs, business plans, etc
Assist Executives and Management with preparation of presentation materials.
Company certification management for MBE Status.
Prioritize and manages multiple projects simultaneously, and follow through and communication on issues in a timely manner.
Responsible for Office Management to include but not limited to Office and Kitchen supplies, Cleaning Service and Managers Cell phones.
Directly responsibility for front Receptionist position to include hiring, reviewing, and disciplinary actions.
Knowledge, skills and abilities
Knowledge of office administration and basic accounting procedures
Knowledge of Microsoft Office, including Word, Excel and PowerPoint
Knowledge of time and attendance system and company procedures
Excellent interpersonal skills
Requires exceptional follow up and communication skills.
Analytical and problem solving skills, with strong attention to detail and accuracy
Effective verbal, written and listening communication skills, as well as excellent reading comprehension skills
Very effective organizational skills
Time management skills
Customer service oriented
Ability to take up roles and responsibilities on a pro-active basis, to take initiative
Anticipates needs of President/CEO.
Be honest, trustworthy and ethical
Be respectful and pleasant, good-natured and cooperative
Possess cultural awareness and sensitivity
Punctuality and good attendance
Be flexible, reliable and dependable
Professional personal presentation
Maintain strict confidentiality
Must have a high school diploma, or equivalent; and a minimum of five years related experience.
Equal Opportunity Employer/AA/M/F/D
OSI Group - 24 months ago
The OSI Group is a world leader in providing quality products and custom solutions for the food industry. That's why many of the worlds'...