Executive Assistant
Omnicom Media Group - New York, NY

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Executive Assistant

Reports to: Executive Director Global Accounts and supports the global Pepsico and Nissan Staff (5 people total)

The following are the responsibilities and duties of the Executive Assistant. This is not an all-inclusive list and will vary.

The role of the Executive Assistant is to support the overall effectiveness, professionalism and success of the team. Responsible for ensuring smooth process flow, internal communication and execution excellence on all assignments. In addition, the position encompasses the following duties:
- Support Executive, and their respective staffs (when relevant), on all administrative needs
- Assist team in the preparation of presentations and correspondence
- Answer phones and assist callers; refer messages and return calls when requested
- Make travel arrangements and generate expense reports
- Sort and distribute mail to group
- File/Fax/Arrange for messengers and overnight packages
- Provide reception lunch relief; support other assistants when time and work volume permit
- Exercise discretion in handling confidential or sensitive information
- Conduct research and compile information for required projects
- Work independently on assigned administrative projects
- Maintain a working familiarity with OMD administrative polices
- Assist with the planning of group meetings or activities
- Maintain group filing system or library
- Help with powerpoint, word and presentations
- Desire to be promoted to assistant planner after 18 months


- Extensive knowledge of Microsoft Office and working knowledge of Windows based computer programs required
- College degree

- Must provide excellent customer service, understand the business needs, take initiative, possess excellent interpersonal skills (both written and verbal), have the ability to maintain the strictest level of confidentiality, and express high standards of professionalism
- Excellent organizational skills, ability to multi-task and prioritize
- Must be able to take direction and constructive criticism
- Ability to anticipate the needs of the group and plan accordingly
- Have a cooperative attitude in working with individuals at all agency levels

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While it might not be omnipotent, Omnicom Group can create advertising that is omnipresent. The company ranks as the world's #1...