Established in 1856 by Charles F. Orvis, The Orvis Company has stood for outdoor traditions, quality, and customer satisfaction for more than 150 years. Over the course of that time, The Orvis Company, Inc. has been privately held with only three owners in its history. We are seeking an Executive Assistant to join our Administrative team and provide world class customer service to our executives as well as our company shareholders, leaders, associates, and vendors. This individual will understand and respect the Orvis brand, lifestyle, and customer and know how to make our executive’s business lives easier. This person will also contribute meaningfully to the culture and tone of the organization. The primary focus for this position will be to provide administrative, organization, and business affairs support to Orvis executive team.
Orvis Company associates take pride in our world-class service and products, treating customers, vendor partners, and each other with integrity and mutual respect. We work in a supportive, team-oriented environment, focusing on performance, continuous improvement, and exceeding our customers’ expectations. The Orvis Company and our associates are committed to giving back to our communities and protecting nature.
This position reports directly to the Chief Financial Officer (CFO), located in Sunderland, Vermont. At present, this is an individual contributor position and does not involve supervision of other Associates. The position will interface on a daily or routine basis with company executives, board members, shareholders, management, associates, customers, vendors and others as needed.
Key Performance Measurements:
Provide timely and effective assistance and information to Orvis Executive team.
Accurately maintain Orvis Executive team calendars.
Safeguard confidential information.
This position will have primary responsibility for:
Maintaining executive calendars and meeting agendas.
Arranging corporate travel and meetings by developing itineraries and agendas; booking transportation; arranging lodging and meeting accommodations.
Assist executives in preparing presentations, reports, letters, memos, and other correspondence.
Answer phones and direct all incoming calls to appropriate parties promptly and efficiently.
Open, sort, and distribute incoming correspondence, including faxes and email.
Perform other tasks as assigned by Orvis executives.
The successful candidate must be well organized and flexible, along with the ability to multi-task, meet deadlines and have the ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure. Strong computer skills, especially with Microsoft Outlook, Word, Excel and Power Point are required. Expert level written and verbal communication skills, strong decision making ability, attention to detail and a high level of professionalism are equally important. The position requires a candidate who can be available during regular business hours, and occasionally on evenings and/or weekends, as needed to provide support and assistance to the Executives. A minimum of 5 years of experience in administrative and/or executive assistance is highly desired.
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