Executive Assistant
Pearl Carroll & Associates LLC - Latham, NY

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Provides executive level administrative support to President and other Corporate Officers as specified.

ESSENTIAL DUTIES AND RESPONSIBILITIES include any or all of the following. Other duties may be assigned. 
With only general guidance and direction, prepares a variety of documents to include spreadsheets, charts, correspondence and PowerPoint presentations for external or internal purposes. Responsibilities include gathering, summarizing and analyzing data as instructed. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. 
Maintains a general knowledge of corporate budgetary methodology and procedures, company policies and department operations. Acts as a liaison for executive management with internal and external sources, e.g., business units, Pearl Companies, clients, etc. Handles highly confidential and non-routine information with diplomacy and discretion. 
Organizes and expedites the flow of work through the office. Proactively follows up with management regarding deadlines and project status and relays information to applicable Officer or Director. 
Assists with employee relations and payroll recordkeeping duties. Maintains and updates employee Intranet portal. 
Maintains daily schedule(s), arranges appointments and coordinates arrangements for meetings, conferences and business travel for executive management; completes monthly expense reports. 
Screens and routes incoming telephone calls with an attention to providing a high level of customer service. Reviews, screens and distributes mail; sorts and prioritizes mail prior to forwarding it to applicable party. 
Maintains confidential files and documents. Develops appropriate methods to handle, file and store information. 
Completes special projects and assignments as needed. Acts as project coordinator when necessary.

Education and Experience: 

Associate’s degree in business, marketing or related field; 4+ years experience in an executive administrative role; or an equivalent combination of education and experience. 
Exemplary PC skills required, including database, spreadsheet, word processing, and presentation software.