Executive Assistant
Recommind - San Francisco, CA

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Recommind has just been recognized as one of the “World’s Ten Most Innovative Companies in Big Data” by Fast Company and as one of the “Fastest Growing Companies in the Bay Area” by the San Francisco Business Times. Our technology is sophisticated, but our mission is simple: to help organizations manage and leverage their information. By focusing on the rapidly growing volumes of unstructured information they create every day, we enable our clients to unlock the value in their information assets in ways they could not before. We do this by building enterprise applications on CORE, our very powerful unstructured data management and analytics platform.

We are looking to hire a talented Executive Assistant to provide strong support one of our top level executives. The ideal candidate for this position is proactive, possesses a high attention to detail and excellent problem solving and judgment skills and has the ability to thrive in a fast-paced, high pressure environment. The EA needs to be comfortable and skilled with interacting with senior level executives within and outside the company and to be able to work effectively and collaboratively with the other Executive Assistants in the company. This candidate will be expected to resolve time sensitive issues with a high degree of precision and to anticipate the needs of the executive and his immediate team to proactively stave off potential issues.. The individual will be expected to apply common sense and execute tasks with minimal direction and to step in where needed on departmental projects that may fall outside the scope of daily activities.

Job Responsibilities:
Provide direct administrative support to executive, including calendar management, travel arrangements, correspondence, presentations, processing of invoices, expense reports and planning and coordinating meetings.

Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; and collecting and analyzing information

Consistently and proactively suggests and introduces new ways of working to improve effectiveness. Continuous learner.

Build strong relationships and gains respect and credibility with all levels of the organization

Design and create complex documents, communications and presentations

Provide support on special projects, including preparation and coordination of events and conferences and helping to create collateral for department initiatives and campaigns

Proactively develop and maintains agendas for key meetings.

Keep tabs on and momentum going on multiple tasks and projects , tracking schedules, key dates and deadlines.

Requirements:
A minimum of 5 years of experience in administrative and executive support

High attention to detail and strong time management skills

Outstanding written and verbal communication skills

Strong PC skills, including proficiency in current Microsoft products (Word, PowerPoint, Excel).

Ability to work independently and collaboratively as needed

High degree of professionalism in handling confidential and sensitive information

Demonstrated ability to handle multiple priorities

Experience with improving, streamlining, and implementing administrative and business processes is strongly preferred

Bachelor’s degree is strongly preferred

Recommind values innovation, intelligence and integrity and rewards strong performance with increased responsibility and growth opportunities. We offer great work-life balance and a culture that is fast-paced, collaborative and fun. If you are interested in making an immediate impact on a fast growing company, we invite you to apply today.

Recommind is a leader in unstructured information management and analysis technology, delivering search-powered business applications that transform the way organizations find, manage, analyze and act upon data inside and outside the corporate network. Recommind’s solutions are all built on the CORE platform, which automatically accesses, organizes and analyzes large volumes of information in context from myriad sources. Recommind customers include AstraZeneca, BMW, Cisco, Clifford Chance, Marathon Oil, Morgan Lewis, US Department of Energy (DOE), White & Case and Wilmer Hale. Recommind is headquartered in San Francisco and has offices in Boston, London, Sydney and Bonn, Germany. For more information go towww.recommind.com

Recommind is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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