Executive Assistant
Renewable Energy Systems Ltd. - Broomfield, CO

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7065-Executive Assistant

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Executive Assistant
Broomfield, CO
President/Chief Executive Officer Summary:

Performs advanced executive level highly confidential administrative support and related services for Chief Executive Officer.

Specific duties:
  • Drafts/prepares memorandums, correspondence, agenda materials and other documents of a highly confidential nature.
  • Ensures materials and reports for signature are accurate and complete.
  • Proof reads and checks documents for accuracy, completeness and compliance with Company standards.
  • Acts as key liaison between executive and clients, company leadership, staff and the general public.
  • Researches and assembles information from a variety of sources for the preparation of reports and correspondence for the CEO.
  • Schedules and coordinates meeting space and logistics for a variety of meetings to include: executive meetings, board meetings, external visitors and candidate visits/interviews.
  • Coordinates external activities relating to outside memberships/committees.
  • Handles details and conversations of a highly confidential nature.
  • Maintains and organizes files.
  • Coordinates and arranges travel itineraries and arrangements for the CEO. Must be able to plan complex itineraries and expedite last minute changes, sometimes after normal business hours.
  • Manages Outlook calendar requiring a high degree of balancing external/internal meetings and must be able to adjust and reschedule meetings on short notice to accommodate the needs of the CEO.
  • Coordinate with the members of the senior executive team to ensure a smoothly operating executive suite.
  • Proactively responds to a wide variety of requests with expeditious action and with a consultative approach.
  • May support other executives as requested.
  • Manages and submits expense reporting for CEO
  • Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly.
Knowledge, Skills and Abilities:
  • Advanced skills in
    • Microsoft Office applications including Word, Excel and PowerPoint.
    • Reading, analyzing and interpreting general business periodicals
    • Writing reports and business correspondence.
    • Proof reading and editing
  • Comfortable operating in an environment with highly confidential information/matters with the ability to use the utmost discretion .
  • Comfortable operating with great latitude for independent judgment and initiative within agreed limits.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Represents the President/CEO in a professional manner with internal staff and external clients.
  • Requires broad knowledge of corporate operations and policies.
  • Bachelor's degree in Business Administration or a related discipline from a four-year college or university, or 8 years equivalent experience.
  • Minimum of 10 years of related experience with increasing responsibility supporting an executive level staff.
Physical requirements and environment:

The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performs primarily sedentary office duties with occasional travel to other Company offices or construction sites. Incumbent may occasionally lift up to 10 pounds and may be required to sit, stand, walk and use a computer.