Provides administrative support to respective Executive team and department.
ESSENTIAL JOB RESULTS:
Provides executive/departmental administrative support including answering telephones; maintaining calendar; coordinating travel arrangements and expense reports; screening, organizing, and routing mail and other communications; maintaining a tickler system for follow ups; maintaining key contact database; and maintaining department supplies inventory.
Composes clear, accurate and concise correspondence, reports and memoranda. May include Board documents and communication.
Schedules and coordinates meetings, including arranging required equipment and logistics. This includes telephone conferences, webinars, presentations, and trainings.
Prepares, collates, and distributes necessary meeting materials. May include Board meeting materials.
Creates accurate meeting minutes and other meeting documentation.
Provides information management support. Manages department record keeping by filing and maintaining documents, as well as organizing any needed archiving.
Manages department invoicing by processing, filing and maintaining documents.
Manages confidential information and protects operation by keeping information confidential and secure.
Provides departmental phone and office coverage.
Contributes to team effort by accomplishing related results as needed.
Associate's Degree preferred.
4-5 years relevant experience. Experience within specific department area, preferred.
Strong interpersonal skills, including excellent written and verbal skills.
Strong organization skills.
Ability to handle multiple tasks simultaneously and work independently with minimal supervision.
Ability to manage and maintain confidential information.
Proficient in MS Office.
CONDITIONS OF WORK:
Office Hours: Monday-Friday, 8am to 5pm.
Extended work hours, as needed.
Since we started in 1977, our mission has been the same: Keeping seniors healthy and independent. As one of the largest not-for-profit...