Executive Assistant
Stratford School - Saratoga, CA

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The Executive Assistant (EA) is responsible for the coordination of some of the most critical functions for the President. Under minimal supervision, the EA will manage a wide range of administrative duties on a day to day basis as well as manage special projects.

Duties & Responsibilities, including but not limited to:
  • Proactively manage and prioritize the President’s calendar.
  • Schedule and balance the need for meetings both recurring and on-demand.
  • Plan and coordinate logistics for board, executive team, and other staff meetings.
  • Coordinate and oversee all travel arrangement and relevant expense reporting.
  • Oversee special events for the home office.
  • Plan and execute on the logistics for conferences and trainings both external and internal including but not limited to agendas, materials, internal and external communications, bookings, and all follow up.
  • Conserve executives’ time by anticipating needs, reading, researching, routing correspondences, collecting and analyzing information, and troubleshooting.
  • Perform other special projects as assigned.
  • Take notes at executive team meetings and follow up on action items.
  • Create slides / reports for presentation as needed.

Competencies:

Strong, polished customer service skills

Impeccable oral and written communication

Meticulous attention to detail

Effective interpersonal skills including diplomacy and tact

Organization with the ability to follow through

Team player with a diverse group of constituents

Ability to self direct and self monitor

Time Management with a strong degree of multitasking skills and the ability to prioritize competing goals

Skills/Knowledge/Education:

Associates degree

7 plus years experience in similar role

Computer skills: Microsoft office Suite: Strength in Power Point and Excel .

High level of confidentiality with highly sensitive information.

Physical Requirements:

Position frequently involves long hours and widely diverse duties. Must be able to bend, stoop, and perform extensive walking. Occasionally, lift up to 30 pounds. Generally works in a standard office environment. Works in a fast-paced, environment dealing with a wide variety of challenges, deadlines and a diverse array of contacts. Extensive computer time and extended periods of sitting. Travel by car and air when necessary.

Stratford School - 18 months ago - save job - copy to clipboard - block
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About this company
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Stratford School is an independent private school founded on the belief that education is a significant influence in the life of a child....