Executive Assistant
The Nielsen Company - Schaumburg, IL

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Title:
Executive Assistant

Reports to:
President, Segmentation & Local Market Solutions

Location:
Schaumburg

We are looking for an experienced Executive Assistant to support the President of Segmentation & Local Market Solutions.

This person must be exceedingly well organized, flexible, resourceful, have a team oriented attitude, be able to work independently with little or no supervision, and enjoy the administrative challenges of supporting a Sr. Executive.

The ability to interact with staff and clients at all levels, in a fast paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Strong communication skills and the ability to communicate comfortably with high-level executives in all forms (phone, email, and in-person) are necessary to succeed in this position. This person must maintain a professional, client-service oriented approach to communicating with high level clients, internal senior management and all company personnel. Utilizing strong decision making ability and attention to detail is essential.

Responsibilities:
Assist with development and enhancement of PowerPoint presentations for major internal and external meetings

Organize, prepare and review materials by the Presidents direct reports for staff meetings, town halls and other internal/external meetings

Makes independent decisions regarding planning, organizing and scheduling work for self and others

Maintain calendars and manage all travel arrangements for President of SLMS

Plan and schedule onsite and offsite meetings. This includes securing equipment,

handling catering, booking hotel and travel and handling transportation

Set-up internal team and client conference calls as needed

Anticipates and prepares materials needed by the executive for meetings, correspondence, appointments, etc.

Prepares presentations, special reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources

Prepare/submit expense reports and invoices as needed. Manage and track all departmental expenses against our annual operating budget

Ability to support other senior level team members as required

Other miscellaneous Administrative duties as required

Qualifications

Requirements:
Excellent task management skills, including the coordination of complex executive meetings

Ability to create high quality PowerPoint presentations

Ability to work with associates in multiple locations

Strong knowledge of MS Office Word, Excel, and Outlook

Must have experience managing confidential, business sensitive information

Support experience in a professional services, sales or marketing environment

Maintain a professional, client-services approach to communicating with high level clients, external media, internal senior management and all company personnel

Experience successfully creating and/or modifying processes

The Nielsen Company - 2 years ago - save job - copy to clipboard
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Do you know what consumers buy? What consumers watch? Nielsen Knows! Nielsen is the world’s leading marketing and media information...