President, Segmentation & Local Market Solutions
We are looking for an experienced Executive Assistant to support the President of Segmentation & Local Market Solutions.
This person must be exceedingly well organized, flexible, resourceful, have a team oriented attitude, be able to work independently with little or no supervision, and enjoy the administrative challenges of supporting a Sr. Executive.
The ability to interact with staff and clients at all levels, in a fast paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Strong communication skills and the ability to communicate comfortably with high-level executives in all forms (phone, email, and in-person) are necessary to succeed in this position. This person must maintain a professional, client-service oriented approach to communicating with high level clients, internal senior management and all company personnel. Utilizing strong decision making ability and attention to detail is essential.
Assist with development and enhancement of PowerPoint presentations for major internal and external meetings
Organize, prepare and review materials by the Presidents direct reports for staff meetings, town halls and other internal/external meetings
Makes independent decisions regarding planning, organizing and scheduling work for self and others
Maintain calendars and manage all travel arrangements for President of SLMS
Plan and schedule onsite and offsite meetings. This includes securing equipment,
handling catering, booking hotel and travel and handling transportation
Set-up internal team and client conference calls as needed
Anticipates and prepares materials needed by the executive for meetings, correspondence, appointments, etc.
Prepares presentations, special reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources
Prepare/submit expense reports and invoices as needed. Manage and track all departmental expenses against our annual operating budget
Ability to support other senior level team members as required
Other miscellaneous Administrative duties as required
Excellent task management skills, including the coordination of complex executive meetings
Ability to create high quality PowerPoint presentations
Ability to work with associates in multiple locations
Strong knowledge of MS Office Word, Excel, and Outlook
Must have experience managing confidential, business sensitive information
Support experience in a professional services, sales or marketing environment
Maintain a professional, client-services approach to communicating with high level clients, external media, internal senior management and all company personnel
Experience successfully creating and/or modifying processes
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