Executive Assistant
The Rock Administration & Consulting Group - Chicago, IL

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Main Job Tasks and Responsibilities

  • Prepare and edit correspondence, communications, presentations and other documents
  • File and retrieve documents and reference materials
  • Conduct research, assemble and analyze data to prepare reports and documents
  • Design and maintain databases
  • Manage and maintain executives schedules, appointments and travel arrangements
  • Arrange and coordinate meetings and events
  • Record, transcribe and distribute minutes of meetings
  • Monitor, respond to and distribute incoming communications
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • Interact with external clients
  • Co-ordinate project-based work
  • Review operating practices and implement improvements where necessary
  • Supervise, coach and train lower level staff
Education and Experience

  • Usually at least 3 years experience providing support at the executive level
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • Knowledge of standard office administrative practices and procedures
  • Bachelors degree an advantage
Key Competencies

  • Organizational and planning skills
  • Communication skills
  • Information gathering and information monitoring skills
  • Problem analysis and problem solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Attention to detail and accuracy
  • Flexibility