Executive Assistant
UBS - Weehawken, NJ

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UBS Wealth Management Americas is seeking an Executive Administrative Assistant to support Senior Management Wealth Management and Investment Solutions Group. This is an excellent opportunity for a senior level professional Executive Administrative Assistant to support senior executives in our Weehawken, NJ office.

Responsibilities for this role include, but are not limited to:
  • Schedule meetings, manage daily calendar and handle day to day administrative responsibilities.
  • Arrange all travel
  • Prepare agendas, documentation and presentation materials.
  • Interface with all levels of staff across the Bank.
  • Event planning for team meetings, events and strategy sessions.
  • Review and approve travel and expenses (T&E Reports).
  • Handle invoices, expenses and T&E's - AMEX and general expenses, ensure paid on time.
  • Manage inboxes, calendars, coordinate meetings/conference calls, and print relevant materials prior to meetings.
  • Responsible for filing, copying and faxing.
Additionally, this role will encompass and entail being:
  • Team Player
  • Highly proactive and willing to take initiative
  • Ability to maintain confidentiality
  • Excellent writing skills
  • Flexibility with working hours as needed
  • Build relationships with peers and other corresponding Administrative Assistants
  • Mature and able to multi-task under pressure
  • Ability to prioritize, identify problems and seek solutions
  • Excellent organizational and communication skills
  • Ideal candidate will be adaptable to a variety of situations
  • Ability to work independently
  • Enthusiastic person with a high level of professionalism

UBS - 2 years ago - save job - copy to clipboard
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