Executive Assistant
University of California San Francisco - San Francisco, CA

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The Institute for Neurodegenerative Diseases
The Institute for Neurodegenerative Diseases (IND) at UCSF is pursuing a cutting-edge blend of basic science and clinical medicine to provide outstanding care to those suffering from neurodegenerative diseases. The IND is poised to make serious contributions to this struggle at the frontier of neuroscience and medicine. The mission of the Institute for Neurodegenerative Diseases is to discover causes and develop cures for these illnesses with an innovative program of basic research and clinical medicine.

Job Overview
This Executive Assistant is responsible for providing executive administrative support to a Nobel Laureate and Director of the Institute for Neurodegenerative Diseases. She/He will act as the Director's primary liaison with scientists at the IND, at UCSF and across the University of California, with scientific collaborators at other institutions, with political and community leaders and with corporate and industry contacts; screen, prioritize and conduct all manner of university business for the Director; oversee and manage the priorities of the Directors’ main office; communicate the Director's instructions to scientific and administrative personnel; manage the Director’s worldwide and domestic travel needs; create and manage detailed itineraries; maintain multiple calendars and contact lists; investigate ways to improve travel and work efficiency; organize recurring group meetings for the Director's lab, monitor Director's email for urgent matters; ensure that directives issued by the Director are carried out to his specifications; renew all licensing and credentials; update and maintain the Director’s CV (a 180+ page document); prepare exception letters for Director’s expense reports; and perform other duties as assigned.

About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

Required Qualifications
• BA/BS with a major in a related field and four years of experience in administrative analysis or operations research; or an equivalent combination of education and experience
• Strong computer skills: proficient in both a Mac and PC environment; strong expertise in Entourage, Photoshop, Excel, Word, PowerPoint and other MS Office applications
• Experience with OAG trip planning software & familiarity with CME credit requirements
• Outstanding project management skills
• Ability to manage multiple-step procedures, multi-task, and be flexible to move between projects with interruptions in work flow
• Articulate phone voice; excellent verbal and written communication skills
• Lock-box memory and fastidious attention to detail are key; superior critical thinking skills required
• Exceptional organizational skills with highest attention to detail
• Ability to work successfully with a wide variety of people, including doctors, researchers, community and industry leaders and support staff grace and poise (especially under pressure), diplomacy and the highest standards of discretion, professional and personal behavior;
Note: Fingerprinting and background check required.

Preferred Qualifications
• Educational background in a basic science or history of support basic research scientist
• Experience supporting high-profile C-level executives
• ability to absorb and assimilate a wide range of medical, clinical and research terminology;
• “
Take charge” attitude of proactive initiative
• Firm and resolute, while being kind; good attitude, sense of humor and ability to work within a closely-knit three-person administrative team
• Strong background in interpretation of legal documents in order to understand and interpret complex contractual guidelines in the context of program goals
• Strong understanding of University staff and academic personnel policies and how those relate to financial management

University of California San Francisco - 17 months ago - save job - block
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