Executive Assistant
UrbanBound - Chicago, IL

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About us:
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UrbanBound has built a platform for the world’s best employers to administer a robust relocation solution to their employees. We are cloud based, scalable, and hopelessly dedicated to offering a great user experience.

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With well over 150 of the largest employers as customers, UrbanBound is disrupting the historically high-touch/low-tech relocation industry by providing an innovative technology that is being readily adopted.

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A few of UrbanBound’s forward thinking customers include: Box, LinkedIn & Salesforce.com.

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We are well funded by top-tier VC’s who are committed to helping us re-envision the $50 Billion global relocation industry. Come help us change relocation forever.

About the Job:
UrbanBound is looking for an incredibly smart, detail-obsessed self-starter to support our leadership team and other executives. At a high-level, your job is to optimize the productivity of the company by keeping the leadership team organized and in sync. In order to accomplish this, you’ll need to possess an incredible attention to detail, slightly above excellent organizational skills, the ability to decipher the undecipherable prioritizations of different people, and the ability to cause others spirits to be lifted by your contagious optimism. You’ll likely be handling confidential information so your integrity must be unblemished and downright obvious.

Responsibilities:
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Handle a wide variety of organizational tasks from our leadership team such as coordinating events, managing multiple calendars, arranging travel, helping to implement WOW moments for clients and employees, and making sure the leadership team’s time is being well managed.

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Managing various projects to ensure that people are accountable to their action items and following up on outstanding items.

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Generally responsible for ensuring the office is well stocked with supplies, beverages, food, and other items that keep your co-workers productive and happy.

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Coordinating with various related parties on contracts, invoicing, and other customer facing projects.

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Assisting on marketing projects including blogging, social, and customer events. Being able to jump in and out of multiple varied projects.

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Seeking out opportunities to make a difference without being explicitly asked.

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Learning new things daily and thrilled to patiently teach others what you know so we all grow together.

Requirements:
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Ideally you have held a similar role in another startup that experienced rapid growth.

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You love working in a fast paced environment filled with chaos, changing priorities, and passionate people.

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Your friends would describe you as a strong planner and organizer, a stickler for details, and a master of multi-tasking.

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An overwhelming can-do "make it happen" attitude - you are comfortable making decisions with little supervision or direction.

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Extremely strong computer skills with specific experience in Microsoft Office (Word, Excel, Powerpoint), Google Apps, and Salesforce.com. You are able to learn new software with little issue and tend to tell others about cool apps that you found.

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You can handle anything that is thrown at you and you have a remarkable calming effect on others in the midst of otherwise stressful situations.

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Your friends go to you for advice because you are a great listener, you don’t tend to judge others, and you have a strong moral compass. Plus you are fun to be around and make others feel good about themselves.

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No task is beneath you. You have no ego and are happy to roll up your sleeves to get the job done.

Bonus Points:
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You posses a positive spirit, are often described as friendly, and are very professional. It would be a bonus to have experience dealing with the media, customers, investors, and vendors.

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UrbanBound believes that your family and your health should always be your top priority. Consequently, we believe you should have a good work/life balance. However, you should be open to working late or over the weekend on occasion to get important projects finished on time.

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You are great at finding less expensive options to accomplish a project or task. We always want to be smart about how we deploy our capital.

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As a key contributor to the office culture, you love finding ways to make the office a special place for everyone and have a great design sense.

Perks:
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Medical and dental benefits.

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Monthly learning stipend to purchase books and attend events for personal growth.

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Pre-tax commuter benefits.

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Lunch and Learns to nourish the mind and body.

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The best office technology around (hint: We are an all Apple office).

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A strong belief in having a great work/life balance where family and health come first.

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Special UrbanBound gear awarded after your 90-day Letter Ceremony. (What’s that you ask?...You’ll have to wait and find out ;)

How to apply:
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Apply online at http://urbanbound.hireology.com

  • Please include links to your blog, Twitter, etc. where we can learn more about you and your work style.

UrbanBound - 10 months ago - save job - block
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