The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized. This executive assistant will need to have great interpersonal skills to deal with many personalities. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. MUST HAVE: • 5+ years experience supporting at the executive level • Excellent calendar management skills, including the coordination of complex executive meetings • Experience assisting management with the creation of PowerPoint (Keynote) presentations • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook • Experience scheduling complicated travel arrangements for management BEING AN EA AT VB&P: • Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings • Answer phones and direct all incoming calls to appropriate party promptly and efficiently • Communicate and handle incoming and outgoing electronic communications on behalf of the Partners • Assist Partners with preparation of presentation materials • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner • Arrange travel schedule and reservations for executive management as needed • Manage Partners expense reports • Handle confidential and non-routine information and facilitate communication between appropriate departments
Submit Email:
jobs@venablesbell.com
Venables, Bell & Partners - 13 months ago
- save job
-
block
