Executive Assistant
WellCare - Tampa, FL

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About WellCare: WellCare Health Plans, Inc. provides managed care services targeted to government-sponsored health care programs, focusing on Medicaid and Medicare. Headquartered in Tampa, Florida, WellCare offers a variety of health plans for families, children, and the aged, blind, and disabled, as well as prescription drug plans. For more information about WellCare, please visit the Company's website at www.wellcare.com.

Our History: Founded in 1985 with three associates, WellCare grew to more than 800 associates and 467,000 members in Florida, New York and Connecticut by 2002. In 2004, the company acquired Harmony to enter the Midwest and became publicly traded. By 2006, WellCare served 2.2 million members as it became a national prescription drug plan provider and the largest Medicaid plan in Georgia. WellCare expanded its services when it began offering Medicaid managed care plans in Ohio and Missouri in 2007, and Medicare managed care plans in Texas and New Jersey in 2008. Additional growth followed when the company was chosen to serve Hawaii's Medicaid program for the aged, blind or disabled in 2009, and in 2011 when it was selected to serve Kentucky's Medicaid program. Today, WellCare has more than 3,900 associates and approximately 2.4 million members nationwide.

EOE: All qualified applicants shall receive consideration for employment without regard to race, color, religion, sex, age forty (40) and over, disability, veteran status, or national origin.


Provides administrative support to Senior Vice Presidents and his/her director reports. Performs a wide variety of complex administrative tasks requiring initiative, strong attention to detail and extensive working knowledge of the organization and programs. Work entails confidential and sensitive issues requiring a high degree of discretion.

DEPARTMENT: Health Services-Administration

REPORTS TO: Health Services Leadership

Essential Functions:
Oversees heavy calendar management, requiring interaction with both internal and external executives, other executive assistants and external vendors to coordinate a variety of complex executive meetings.

Communicates and handle incoming and outgoing electronic communications on behalf of the executive.

Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Designs and produces various reports and presentations for multiple department projects and meetings.

Oversees and administers department specific programs or long range assignments.

Coordinates travel arrangements and prepares expense reports.

Produce, format and edit correspondence and documents.

Creates and maintains necessary tracking/coordination spreadsheets.

Schedules department events, conference facilities, weekly/month department meetings, and plans and negotiates food and site locations where necessary.

Prepares meeting agendas and coordinates meeting minutes.

Receives and processes bill payments.

Researches, prices and purchases office supplies.

Oversees and manages department payroll.

Performs special projects as assigned.


A high school diploma. An Associate's Degree in a related field preferred.

5+ years’ experience as a Senior or Executive Assistant supporting a high level executive in a face paced and/or growing organization.

Working knowledge of the healthcare industry preferred.

Special Skills (e.g. 2


Excellent interpersonal and communication skills

Ability to interface with personnel at all levels

Ability to effectively manage/coordinate simultaneous projects

Ability to be flexible and multi-task

Excellent time management skills

Excellent initiative and customer service focus

Excellent organizational skills and the ability to meet strict deadlines

Demonstrated ability to deal with confidential information

Excellent attention to detail

Excellent knowledge of office management (answering phones, setting up files,

record keeping, etc.)

Ability to work as part of team and with other administrative assistants

Strong typing skills

Technical Skills/Requirements:
Advanced in Microsoft Office such as Word, Excel, PowerPoint, Visio and Outlook.

Ability to type more than 50-60 words a minute.

Proficient utilizing fax machines, copy machines, conference phones, audio/visual equipment etc.

Primary Location


Is a relocation package available?


About this company
130 reviews
WellCare knows that to get well, all you need is a little care. WellCare Health Plans provides managed-care administrative services to...