Executive Assistant
WhaleShark Media - Austin, TX

This job posting is no longer available on WhaleShark Media. Find similar jobs:Executive Assistant jobs - WhaleShark Media jobs

About Us

WhaleShark Media, Inc. is the world's leading marketplace for online coupons and deals, receiving more than 400 million visits to our sites per year.

Our portfolio of coupon and deal websites includes www.RetailMeNot.com , the largest online coupon site in the U.S.; www.VoucherCodes.co.uk , the largest online coupon site in the UK; www.Deals.com in Germany; http://web.Bons-de-Reduction.com in France; www.Deals2Buy.com ; www.CouponSeven.com ; and www.CouponShare.com .

WhaleShark Media’s mission is to help consumers save money and enjoy a hassle-free discount shopping experience.

Our motto is “Every Deal. Every Customer. Everywhere.”

Executive Assistant

About the role:
The Executive Assistant (EA) will perform and oversee technical and office administrative duties in support of his or her assigned Executives. Under minimal supervision and acting on own initiative and direction, this position refines and prioritizes their Executive’s day-to-day schedule, arranges travel, and performs technical and office administrative duties. The EA handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. In addition, the EA must be able to work with and bring together cross-functional coordination between programs and departments.

Responsibilities & Project Work:
Manage & maintain the daily schedule of their assigned Executives, ensuring that they are knowledgeable of their schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary

Analyze and anticipate the needs of the executive team

Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed

Assist with the annual Partner Summit meeting. Manage effective contacts and relationships with Partner Summit attendees, including arranging participants travel arrangements, expense reimbursements, and Partner Summit logistics, acting as the first point of contact for participants’ queries

Manage the Executives travel arrangements and proactively coordinate the pre-planning of trips with various internal functions and other necessary preparations

Coordinate details of offsite meetings, conferences and special seminars

Handle confidential information in a professional and discreet manner

Process and maintain corporate and personal expenses for the exec team

Read & analyze incoming memos, submissions, and reports to determine their significance and plan their distribution

Manage specific project to enhance departments visilbity – Wiki page maintenance

Provide information in support of complex requests for department projects, programs, and/or events

Support development and modification of presentations

Represent WhaleShark Media to the public, businesses, at trade shows and industry events

Attend training classes to increase knowledge of software programs, company information, time management, and other skills as required

Demonstrate the ability to act in a professional manner and maintain competency in a fast paced work environment

Other duties as assigned

Minimum Qualifications:
Bachelor’s degree preferred

6 – 8+ years of Administrative Assistant experience supporting C-level executives, preferably in the online media industry space

Strong problem solving and analytical skills

Self motivated and enjoys working in a fast paced and results driven environment

Dynamic, high-energy, organized, and able to support cross-functional coordination in a fast pace environment and possess excellent judgment

Rewards: We offer an opportunity to be an integral part of a company that eagerly pursues disruption in its space to continue to drive innovation and lead the competition. Benefits of being an employee of WhaleShark Media include, but are not limited to the following:

Competitive base & bonus packages

Equity grants

Performance based rewards & recognition for your hard work and service.

Very competitive benefits packages

Open & flexible PTO

Cell phone & gym membership reimbursements

Fully stocked break room & onsite catered breakfasts & lunches multiple days/week

If you are interested in our Executive Assistant role, please visit us at www.WhaleSharkMedia.com or apply online at http://WhaleSharkMedia.com/careers.html .

U.S. Equal Employment Opportunity/Affirmative Action Information

Individuals seeking employment at WhaleShark Media are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.